Senior Administration Officer

1 month ago


Doncaster, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 290301**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Operational Delivery**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- HM Prison Moorland Closed Doncaster, DN7 6BW, HMP/YOI Doncaster, DN5 8UXAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data



  • Doncaster, United Kingdom Micro Alarms Ltd Full time

    **Job specification & Responsibilities** - **Office Administration**: It is the responsibility of the office administrator to ensure that office clerical equipment is maintained and fully stocked by carrying out a weekly check, and order requisition as required. - **Battery Administration**: It is the responsibility of the office administrator to ensure the...


  • Doncaster, United Kingdom Page Group Full time

    Based in Doncaster, this role requires an organised, self-motivated approach with the ability to multitask. You will be responsible for providing administrative support to our office team including Sales, Operations, Accounts and general administration. **Client Details** At Green Building Renewables, our vision is to help every customer lead a more...

  • Office Administrator

    3 hours ago


    Doncaster, United Kingdom Peter Fowler (Electrical) Ltd Full time

    It is the responsibility of the office administrator to ensure all PPE is maintained and fully stocked by carrying out weekly checks, and also to ensure all engineers are provided with the correct PPE and carry out weekly checks. - It is the responsibility of the office administrator to ensure that staff training and the training matrix is kept up to date. -...

  • Office Administrator

    2 weeks ago


    Doncaster, United Kingdom Eldred Group Full time

    Warehouse Administrator required for our site in Hexthorpe. Day to day Administration within a busy warehouse environment. Controlling stock in and out. Processing orders, creating shipping labels. Dealing with customer queries efficiently and effictivley. Dealing with drivers. Hours of work are 8 - 4.30 Work remotely - No **Salary**: £12.19 per...


  • Doncaster, United Kingdom Wintech Modular Projects Ltd Full time

    The Wintech group of companies run from one office based in Harworth Doncaster. We require an office administrator to join our busy team to support all areas of the businesses and all departments. Responsibilities will include - Answering phones & dealing with customers and suppliers - Liaising with customers and processing sales orders - Supporting the...

  • Office Administrator

    4 hours ago


    Doncaster, United Kingdom Wintech Modular Projects Ltd Full time

    The Wintech group of companies run from one office based in Harworth Doncaster. We require an office administrator to join our busy team to support all areas of the businesses and all departments. Responsibilities will include - Answering phones & dealing with customers and suppliers - Liaising with customers and processing sales orders - Supporting the...

  • Office Administrator

    2 weeks ago


    Doncaster, United Kingdom Wintech Modular Projects Ltd Full time

    The Wintech group of companies run from one office based in Harworth Doncaster. We require an office administrator to join our busy team to support all areas of the businesses and all departments. Responsibilities will include - Answering phones & dealing with customers and suppliers - Liaising with customers and processing sales orders - Supporting the...


  • Doncaster, United Kingdom Doncaster City Council Full time

    **Administration Officer**: - location_on - Doncaster Deaf Trust 07/04/2024 The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Job details **Salary** £23,170 - £24,015 per annum, pro rata to £15,655 - £16,226 (depending on experience) **Contractual...


  • Doncaster, United Kingdom Helix50 Full time

    Helix50 is a rapidly expanding local Renewable Energy business. Working with multiple IT packages including word and Excel. Extensive use of excel spreadsheets Build and maintain internal / external relationships. Processing quotations for new customers Other ad-hoc duties as and when required Required Skills: - Effective Team Player - Excellent...


  • Doncaster, United Kingdom Delta Academies Trust Full time

    **Job profile**: - The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.**Job details**: **Job reference** REQ00003222 **Date posted** 28/03/2024 **Application closing date** 07/04/2024 **Location** Doncaster (St Wilfrid's Academy) **Salary** **Annual...

  • Office Administrator

    4 hours ago


    Doncaster, United Kingdom RS Displays Ltd Full time

    **About us** RS Displays is a progressive, award-winning global exhibition business focussing on the design and creation of high quality exhibition stands, live events & interiors throughout a diverse range of industry sectors. **Who we are looking for**: To be successful, applicants will have to demonstrate the following: - Administration experience -...


  • Doncaster, United Kingdom International Platforms Full time

    International Platforms Limited are an independent company who specialise in aerial work platforms. We are involved in sales, refurbishment and hire, and are based in Carcroft near Doncaster. We are looking for a dedicated and positive individual to join our small and hardworking team in a varied and interesting office-based role. Position: Office...


  • Doncaster, United Kingdom Snug Energy Limited Full time

    Snug Energy is a gas boiler and Solar PV installation company based in Armthorpe, Doncaster, just off junction 4 of the M18. We are looking to add an additional administrator. We are expanding and will be moving premises to Kirk Sandall within the next month. We are looking for a competent, confident administrator to become part of a small office...


  • Doncaster, United Kingdom Rotherham Doncaster and South Humber NHS Foundation Trust Full time

    The post holder will be aligned to a portfolio of the Care Group and will provide a senior comprehensive administrative and clerical support to the clinical services. They will undertake day today supervision of band 2 staff, and liaise with the Administration Lead to ensure that high standards of data quality are achieved and maintained as well as ensure...


  • Doncaster, United Kingdom Ready Rent A Car Full time

    **About us** Ready Rent A Car is a small business in Doncaster. We are professional, agile and customer-centric. Our work environment includes: - Growth opportunities - Relaxed atmosphere - On-the-job training - Casual work attire **Responsibilities**: - Greet and welcome visitors and clients in a professional manner. - Answer and direct incoming...


  • Doncaster, United Kingdom Eldred Group Full time

    The Junior administrator role will be learning from the current team which is in place and learning all different office based duties which involve: - Stock Control - UPS administration - Invoicing - In/ Out bound delivery scheduling - General computer work **Job Types**: Part-time, Temporary contract, Temp to perm, Zero hours contract Contract length: 5...


  • Doncaster, United Kingdom Rotherham Doncaster and South Humber NHS Foundation Trust Full time

    The post holder will be aligned to a portfolio of the Care Group and will provide a senior comprehensive administrative and clerical support to the clinical services. They will undertake day today supervision of band 2 staff, and liaise with the Administration Lead to ensure that high standardsof data quality are achieved and maintained as well as ensure...


  • Doncaster, United Kingdom Sewell Wallis Ltd Full time

    I am extremely delighted to be assisting a dynamic, exuberant and leading business who are based in Doncaster. Due to expansion they're looking for a Senior Payroll Administrator to join their team. The right candidate will be a driven and confident Payroller who has roughly 2-3+ years of experience and can calculate high volumes. On offer is a...


  • Doncaster, United Kingdom Albion Financial Advice Services Ltd Full time

    **The Role**: - Ensuring timely, accurate and appropriate responses to telephone calls/ enquiries or correspondence from clients, lenders or conveyances - Preparing insurance quotations - Communicating with team members, customers, products providers, solicitors, estate agents and mortgage lenders - Issuing documents to clients where appropriate and...


  • Doncaster, United Kingdom Radical Resource LTD Full time

    Are you an experienced office administrator that really enjoys working on the quality side of the business? We have a role that will report into the Health and Safety Manager and will assist with all the administration duties of the quality and health and safety department. Dealing with customers and chasing their quotes, ensuring and checking all policies...