Logistics Co-ordinator

**Logistic Coordinator**

Reservoir Group is a leading global supply chain solutions provider for the global industry of healthcare, life sciences, and professional supplies. Reservoir Group provides a range of solutions to help our customers meet their needs in a globalized world.

The Logistic Coordinator will be responsible for coordinating the movement of People & freight. This Logistic Coordinator role will report to the Operations Manager.

**Primary Responsibilities**
- Use of Aspire system to support the Operational activities: Create delivery paperwork, edit and amend jobs and create returns
- Aspire : create, edit, update operational PO’s, liaising closely with workshop on receipt of goods
- Relevance and accuracy of information available to Operations via the Aspire system
- Excel : maintain and update financial trackers, create POs / DT / CI
- Complete Dangerous good declarations when required
- Create tool file for new tools and update Aspire with tool information
- Close out job cards on Aspire once service sheet is received from Workshop
- Update Aspire to reflect tool modifications and grouping changes etc.
- Collate, scan, save and file all field paperwork

**Finance**:

- Enter supplier invoices into SAP/Odoo
- Enter sales invoices / credits into SAP/Odoo
- Submit invoicing to clients
- Expedite operational purchases
- Update job tracker / cost tracker with expenditure
- Create year end stock reports for Finance

**Shipping**:

- Maintenance of the shipping database with regard to all imports/exports
- All related paperwork
- Liaison with shipping agent and Chamber of Commerce (if necessary)
- Download NDT reports and save into tool files

**Logistics**:

- Primary contact with customers for equipment Logistics
- Arrange flights, hotels etc. for all personnel
- Monitor and advise on due dates for revalidation of survival, medical, passports etc.
- Arrange any visas for personnel as required
- Preparation of logístical paperwork

**Essential Competencies & Qualifications Required**:

- Good organisation skills
- High attention to detail and accuracy
- Good time management skills
- Good communication skills
- SAP and / or Odoo
- ASPIRE

Knowledge of customs

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Aberdeenshire, AB21 0BU: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Logistics: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 01/09/2023
Reference ID: Logistics Co-Ordinator