Receptionist

4 weeks ago

Northampton, United Kingdom Get Staffed Online Recruitment Full time

**Receptionist**

Our client is Europe's leading corrugated packaging company and one of the leading paper-based packaging companies in the world - an industry leader with 46,000 employees globally, 350 production sites around the world, with locations in 23 countries in Europe and 13 countries in the Americas.

This Company is
- Open to considering flexible working, such as part-time hours, hybrid working and other flexible options.
- Happy to offer a wide range of Family Friendly policies including emergency time off for dependants and to provide generous maternity, paternity and adoption leave provisions for their valued colleagues.

They are currently recruiting for a Receptionist at their Northampton Site.

**Main Duties - Administration**
- Flight, hotel and travel arrangements for site personnel
- Hotel arrangements for visiting personnel
- Booking hire cars and administration of company pool car(s)
- Full responsibility of site uniform requirements
- Support to HR with admin, reporting, letters and note-taking
- Administration of training records
- Any other ad hoc tasks required
- Sort incoming mail into departments for collection and to frank / weigh all outgoing post
- Ensure movements of managers are communicated when required
- Input all purchase requisitions into the system
- Support finance in maintaining the open orders log, ensuring goods received have their delivery notes logged
- Maintain control of the visitor’s book and ensure this is taken on leaving the premises to register all visitors on site in the event of a fire/emergency
- Ordering of workwear and safety shoes via suppliers
- All other reasonable tasks as requested by management

**Main Duties - Reception**
- To operate the switchboard and maintain at all times a prompt and efficient service
- Announce calls to members of staff if requested and ensure prompt advice to callers on the progress of their calls and release of direct numbers as appropriate
- Operate the security gates at the main entrance and despatch entrance to the site and ask visitors to the site via the intercom to report to reception
- Attend to visitors and ensure they are comfortable while in reception and report visitors arrival to relevant personnel
- Attend to visitors and ensure they are dressed in the appropriate PPE for the area of the plant they intend to visit
- Assist with the ordering, setup and distribution of hospitality for any meetings or site visits as required using either internal or external catering services

**Key Skills**
- Switchboard and Reception experience
- SAP experience would be preferable but not essential
- Good grounding in basic numeracy, grammar and presentational ability to allow documents to be presented and completed accurately and appropriately
- Accuracy and attention to detail
- Excellent communication skills with peers and management
- Organisation skills including prioritising, multitasking & planning
- Problem solving and risk identification

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: S-599

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