Ward Administrator
5 months ago
We have a vacancy for a 0.8 WTE Band 3 Ward Administrator to work in the general Medicine wards at the Princess Royal University Hospital, King’s College Hospital NHS Foundation Trust.
The post is 30 hours per week, Monday to Friday.
- To provide a high quality administrative and clerical support to the nursing and medical staff.
- To be responsible for the management of patient information and to ensure accurate data quality.
- To assist nursing staff with discharge planning.
- To provide a full and professional front of house service for patients, visitors and staff ensuring they are informed appropriately.
The post is busy and requires the post holder to be organised, communicate accurately and enjoy working as part of a team. You will be responsible for providing reception, clerical and administrative support to the ward team, ensuring co-ordination of non-clinical ward duties and IT hospital administrative systems (EPR/PIMS) are accurate. Excellent communication skills and a good customer service and interpersonal skill set are required as you will be dealing with patients, carers and medical teams on a daily basis.
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
MAIN DUTIES & RESPONSIBILITIES
1. Data Quality
- To update and maintain accurate patient data and complete patient demographics, including next-of-kin and ethnicity details, on the computer based system EPR/PiMS and medical records and admission books.
- Identify irregularities, such as missing required items, review and improve quality of data.
- To ensure that EPR/PIMS and the ward whiteboard are kept updated and accurate. Liaising with the Ward Manager/Nurse in Charge and Clinical Administrators where necessary.
- To enter and retrieve data from all current Trust computer systems in place to acceptable data quality standards and to use the circulated data quality reports to correct omissions.
- To ensure that the consultant and speciality codes recorded on EPR/PIMS are accurate and that 18 Week rules are applied.
- To conduct quality audits as requested by the medical teams and nursing staff.
- To ensure that full medical records are available for all patients admitted to the ward, and include updated front sheets and labels. This may involve locating and transporting patient’s medical notes from other areas around the hospital or requesting notes from the off-site storage facility.
- To renew any old medical records folders and amalgamate any temporary notes into the appropriate buff folder and ensuring notes are correctly tracked.
- To organise documents in the correct order, securing new or loose sheets onto clips in accordance with the Trust’s Medical Records Policy.
- To ensure that all medical notes are tracked into the ward and booked out to the appropriate department via the PIMS system.
- To assist in the maintenance of the filing system of hospital records held within the ward and to undertake the monthly notes availability audit.
- To ensure the medical records available for the clinical coding department on request.
- To ensure that the medical records for deceased patients are delivered to Bereavement Services by midday of their next working day.
1. Customer Care/Patient Liaison
- To welcome and provide a full front of house service to patients and their relatives/visitors onto the ward, ensuring that security and infection control measures that are in place are adhered to.
- To ensure that all clinical referrals are forwarded to the relevant internal department and/or external agencies.
- After discharge of patients to make out-patient/follow-up appointment as requested by clinical team and to communicate the details to patients and/or
-
Ward Administrator
4 weeks ago
London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full timeJob SummaryThe Lewisham and Greenwich NHS Trust is seeking a highly organized and detail-oriented Ward Administrator to join their team. As a key member of the ward staff, you will be responsible for providing administrative support to the ward team, ensuring the smooth running of the ward, and maintaining accurate records.Main Responsibilities• Provide...
-
Ward Administrator
4 weeks ago
London, Greater London, United Kingdom NHS Full timeWe are seeking a highly skilled and proactive Ward Administrator to provide exceptional administrative and reception support to our 7 West vascular surgery inpatient unit. As a key member of our team, you will play a vital role in ensuring the smooth operation of our ward, providing high-quality support to our patients, staff, and visitors.Main...
-
Ward Administrator
6 months ago
London, United Kingdom Central and North West London NHS Foundation Trust Full timeWe have an exciting opportunity for a full-time (37.5 hours per week, 5 days per week.) Ward Administrator. We are looking for a ward administrator. You will join the CNWL Inpatient Multi-Disciplinary Team on Thames Ward at St Charles Hospital. Thames Ward is an Acute Admission Ward for patients with a mental illness. Thames Ward is a 17 bedded mixed...
-
Ward Administrator
6 months ago
London, United Kingdom Fortius Full timeFortius Clinic is the UK’s largest private orthopedic group. We are building our business on a passion for excellence, an innovative approach in all that we do and working together to put patients first. We require a receptionist to become part of a talented, dedicated team of people committed to providing the very best in orthopedic and sports injury...
-
Ward Administrator
4 weeks ago
London, Greater London, United Kingdom Barts Health NHS Trust Full timeAbout the RoleWe are seeking a highly organized and motivated Ward Clerk to join our team at Barts Health NHS Trust. The successful candidate will provide administrative support to the Neuroscience wards, ensuring the smooth day-to-day operation of the department.Main ResponsibilitiesProvide a range of clerical support for the Neuroscience wards, including...
-
Ward Administrator
3 weeks ago
London, Greater London, United Kingdom Lewisham and Greenwich NHS Trust Full timeAbout the RoleWe are seeking a skilled and organized individual to join our team as a Ward Clerk. The successful candidate will assist the Ward Manager and nursing team members with general ward administration and clerical duties.Key Responsibilities:To provide efficient and effective clerical services, supporting the clinical teams.To act as the first point...
-
Ward Administrator
7 months ago
London, United Kingdom Central London Community Healthcare NHS Trust Full timeAre you well organised? Do you want to join a busy and unique team? Then we would love to hear from you! We are looking for a highly motivated and experienced individual to become an integral member of our ward team based on Furness Ward at Willesden Centre for Health & Care. This role is an integral part of our established multi-disciplinary team. As the...
-
Ward Administrator
6 months ago
London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeThis role is not a typical Ward Administrator role and incorporates elements of family liaison and patient discharge co-ordination as well as more traditional administrative tasks. The successful postholder will form a key part of the T8 inpatient ward team, where the specialties Infectious Diseases, Tropical Medicine and Respiratory Medicine are based. The...
-
Ward Administrator
6 months ago
London, United Kingdom King's College Hospital NHS Foundation Trust Full timeAn exciting opportunity has arisen and we are seeking a highly motivated and enthusiastic Administrator to join Brunel Ward as a Ward Administrator. Brunel Ward is a dynamic 24 bed surgical ward specialising in the care of Colorectal, UGI, General Surgery, Urology and Orthopaedic patients. We care for patients, pre - and post -operatively, as well as trauma...
-
Ward Administrator Position
4 weeks ago
London, Greater London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeJob Title: Ward AdministratorWe are seeking a highly skilled and enthusiastic individual to join our team as a Ward Administrator on our Haematology Wards at University College London Hospitals NHS Foundation Trust.About the Role:Working as a Ward Administrator on our Haematology Wards, providing administrative support to the clinical team and ensuring the...
-
Ward Administrators
6 months ago
London, United Kingdom Central and North West London NHS Foundation Trust Full timeAn exciting opportunity has arisen for 2 exceptional administrators to join our Brent Borough to provide an efficient and effective administrative service to our acute wards - Caspian and Aspen at our Park Royal site. This includes handling documents of a confidential nature and performing a variety of administration duties as defined in the principal...
-
Ward Administrator
5 months ago
London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeThis service operates 7 days a week and you will be expected to work shifts some weekends. This role is not a typical Ward Administrator role and incorporates elements of family liaison and patient discharge co-ordination as well as more traditional administrative tasks. The successful postholder will form a key part of the T8 inpatient ward team, where the...
-
Ward Administrator
7 months ago
London, United Kingdom Central London Community Healthcare NHS Trust Full timeWe are looking for a highly motivated and experienced individual to become an integral member of our ward team based on Furness Ward at Willesden Centre for Health & Care. This role is an integral part of our established multi-disciplinary team. As the Ward Administrator you will be a cornerstone in the efficient running of the ward and will work to...
-
Ward Administrator
6 months ago
London, United Kingdom East London NHS Foundation Trust Full timeWard Administrator 37.5hr per week, monday-friday The post will be based in our Coborn Acute Ward. **Main Duties include**: - Liaising with clinical and medical staff and other administrators. - Liaising with a number of stakeholders. - Minutes/action points from meetings. - Corresponding with service users. - You will be expected to do the ordering on...
-
Ward Administrator
6 months ago
London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeThis service operates 7 days a week and you will be expected to work shifts some weekends. This role is not a typical Ward Administrator role and incorporates elements of family liaison and patient discharge co-ordination as well as more traditional administrative tasks. The successful postholder will form a key part of the T8 inpatient ward team, where the...
-
Ward Administrator
6 months ago
London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeThis role is not a typical Ward Administrator role and incorporates elements of family liaison and patient discharge co-ordination as well as more traditional administrative tasks. The successful postholder will form a key part of the T10 Medicine for the Elderly inpatient ward team. The department is an exciting place to work and is known as being extremely...
-
Ward Administrator
5 months ago
London, United Kingdom University College London Hospitals NHS Foundation Trust Full timeAn opportunity has arisen for a Band 3 ward administrator post. University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our...
-
Ward Administrator
5 months ago
London, United Kingdom Imperial College Healthcare NHS Trust Full timeAs an outstanding maternity service we offer an outstanding approach to customer service. As ward administrator for the Lindo Wing you will need excellent customer service skills and ability to take a proactive, professional and confidential approach when dealing with our service users. You will require exemplary communication skills both verbal and...
-
Ward Administrator
5 months ago
London, United Kingdom Imperial College Healthcare NHS Trust Full timeAs an outstanding maternity service we offer an outstanding approach to customer service. As ward administrator for the Lindo Wing you will need excellent customer service skills and ability to take a proactive, professional and confidential approach when dealing with our service users. You will require exemplary communication skills both verbal and...
-
Ward Administrator
5 months ago
London, United Kingdom Nuffield Health Full timeHEAD OFFICE Ward Administrator **Ward Administrator** **Barts Hospital | Ward | Permanent | Full time | Includes weekend work** **Up to £28,000 per annum depending on experience** **37.5 hours per week** Nuffield Health is the UK’s largest Healthcare Charity. We’re here to look after the nation’s health. And a big part of this is about creating...