Purchase Ledger Clerk

**Purchase Ledger Clerk**

**Part time and Permanent**

**Closing Date: 4th September 2023**

**Head's Welcome**

Welcome from Fr Simon Everson, Headmaster

Thank you very much for your interest in the position of Purchase Ledger Clerk at

Farleigh School.

Farleigh has grown over the last decade into a school of which we are very proud, with over 460 boys and girls, aged 3 to 13. It is a wonderful environment in which to work with each and every member of staff playing their part in ensuring we have happy and energetic pupils. It is a magical place to be.

We have great colleagues and we are aspirational in seeking the very best for the young people in our care across the whole spectrum of school life. We enjoy their company and prepare them for an exciting future, encouraging them to be engaging, warm and thoughtful in the years to come. We are also extremely fortunate to have an incredibly loyal parent body who support and encourage us in so many ways.

I hope that you enjoy finding out a little bit more about us and the role of Purchase

Ledger Clerk.

If you would like an informal discussion about the position, please call Nikki Lloyd, the

HR Manager, on 01264 710766.

**About Farleigh**

Farleigh School is a highly successful and vibrant co-educational prep school for boarders and day pupils, aged 3 to 13, based in the beautiful Test Valley of Hampshire and set in 70 acres of open parkland and landscaped woodland. We are just off the

A303, close to Andover, Stockbridge, Salisbury and Winchester.

A leading Catholic school which welcomes all faiths, or none, Farleigh combines excellent teaching, modern facilities and countless opportunities for children to grow in confidence and discover their talents.

Farleigh is committed to providing the very highest standard of teaching and pastoral care to ensure that every child is well looked after, happy and fulfilled. The school is aspirational in seeking the very best for the young people in its care and pupils go on to a wide range of leading senior schools.

At Farleigh, we pride ourselves on our team of skilled and dedicated staff. Each member plays a vital role in the running of the school and in creating a warm, friendly atmosphere for pupils and parents.

**Our Location & Surrounding Area**

**Farleigh School**

**Red Rice**

**Andover**

**Hampshire**

**SP11 7PW**

**Purchase Ledger Clerk**

They will be a highly organised individual with a with a positive, flexible attitude, as well as excellent communication and IT skills.

Qualified by experience or AAT qualified (or working towards)

Have the ability to work effectively both independently and as part of a team

Have a excellent attention to detail

Have strong verbal communication skills

Ideally (but not necessarily) have experience of working in a school environment

**Job Description & Person Specification**

**Purpose**:
To contribute to the smooth running of the Accounts Office to enable the reporting of accurate and timely information.

**Main Responsibilities**:
To match invoices to purchase orders and ensure invoices are posted to the correct nominal accounts.

To circulate invoices to staff for authorisation.

To maintain the purchase ledger in the School’s computerised accounting system, prepare BACS payment runs twice a month and cheques where appropriate.

To handle all queries relating to the purchase ledger, liaise with suppliers, reconcile supplier statements on a monthly basis and ensure that the school’s payment policy is adhered to.

To monitor budgets and liaise with budget holders as instructed by the School

Accountant.

Assist staff with purchase orders and online ordering using the School credit card.

Reconcile School credit card on a monthly basis and ensure costs are posted to the appropriate nominal accounts.

Update the school shop stock in the computerised accounting system and liaise with the uniform shop manager to ensure stock quantities and prices are accurate.

Post petty cash payments and receipts and prepare monthly reconciliations.

Maintain Stationery cupboard stocks and place the main stationery order for the School in the Summer.

To assist with other office functions at peak periods.

Contribute to the wider school community.

**Person Specification**:
Have previous experience of working in an Finance or Accounts Office

Have a high level of IT literacy with experience of Microsoft Office

Be a conscientious and positive team player

Have strong verbal communication skills

Be highly organised

Have excellent attention to detail

Be flexible and adaptable to changing and conflicting priorities

Farleigh School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. You will undertake your role and responsibilities in accordance with Farleigh School Safeguarding and Child Protection Policy and Guidelines.

**Salary, Benefits & Application Process**

A actual salary between £17,