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Private Pa

4 months ago

West London, United Kingdom Roc Recruitment Full time

High profile UHNW Family office are looking for a Private PA

Day-to-day management

Multiple property and content management - global

Refurbishment management - global

Household staff management and recruitment - global

Flexibility to travel to multiple properties globally

RESPONSIBILITIES

General Day-to-Day
- To manage all diaries/calendars for and on behalf of the family and the properties
- To manage correspondence on behalf of the Employer and his family
- To liaise with house and business staff in relation to the family's diary and travel

plans
- To take responsibility for undertaking research, making bookings and monitoring

travel arrangements and accommodation for the family
- To undertake personal projects as may be directed by the principals
- Regularly interacting with principles to maintain direct communication and

compliance with their needs
- Organising family and household events
- Liaise with accountants on invoices and tax related matters

Properties
- Maintaining inventory of all furnishings and equipment in the house, including

ordering replacements when needed
- Writing of household manuals and policy documents for Employers approval
- The maintenance and upkeep of all UK homes. Engaging and overseeing outside

contractors, service providers and suppliers
- Implementation and development of systems and processes inside the houses
- Oversee construction projects and liaise with project managers and designers
- Ensure vehicle fleet is up to date in terms of legalities and maintenance
- To manage all household insurance in respect of the properties
- Liaise with accountants on budgets for projects

Staff/HR
- Oversee the hiring of personnel
- Ensure all staff are trained on principles' routines and preferences
- Conduct performance management reviews
- Ensure efficiency, harmony, and high morale throughout the household team
- Hold monthly staff meetings with a focused agenda and ensure follow up of all action

points
- Liaise with lawyers on relevant employment matters