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HR and Office Administrator

3 months ago

Reading, United Kingdom IPA Full time

Reading, UK

Position type:
Fixed-Term (5 months) and Full-Time

Date posted:
May 28, 2024

Closing date:
Open until filled

**HR Administrator Duties**:
Support EMEA and coordinate with Global HR Director in United States.
- Perform full-cycle recruitment duties, including acting as immigration liaison with external legal counsel and Authorising Officer for the Home Office Immigration System
- Provide performance management and employee relations support in support of IPA managers in the EMEA region for staff in the UK and the Netherlands
- Support HR-related functions, such as leave reports, payroll changes, and personnel files
- Coordinate annual performance reviews for the region
- Lead HR compliance efforts, including GDPR and Business Travel visa requirements
- Coordinate regional training requirements, including liaising with external vendors

**Office Administrator Duties**:
Support EMEA and co-ordinate with Corporate Manager in United States.
- Coordinate office vendors and maintain office services, facilities, and visitors’ safety records
- Contribute to the smooth administrative functioning of the office by liaising with the Admin Team including performing backup duties and holiday cover Proposals, Reception, and P.A. to Director
- Other reasonable facilities and administrative support as required by the business

**Required Qualifications and Experience**:

- CIPD Qualified - minimum Level 5 or relevant experience preferred
- Minimum of 2 years’ experience in a generalist or HR administrative role
- Prefer experience with full-cycle recruitment
- Previous experience of office administration would be advantageous

**Required Skills and Qualities**:

- Demonstrated success following processes to achieve results
- Credible and resourceful
- Detail-oriented and able to multitask
- Ability to contribute to a high-performing team and maintain a collaborative approach to the work
- Demonstrable superior English language written and oral communication skills
- Demonstrable experience with Microsoft Office including PowerPoint and Excel functions
- Excellent interpersonal skills with ability to successfully liaise with people from other cultures
- Excellent listening, presentation, and report writing skills with strong attention to detail
- Language skills for Europe, especially the Netherlands, would be advantageous but not essential

**About the Company**:
IPA’s client portfolio includes world-leading companies in the heavy and light industries around the world. IPA has offices in the United States, the United Kingdom, the Netherlands, Australia, Brazil, and Singapore; as such, major industry leaders globally rely on us to assess the health of their capital project systems and provide recommendations to improve their performance. We examine cost, schedule, and asset quality, with a strong focus on risk management activities to drive project success. The IPA project databases are unique and the most comprehensive sources of capital project experience in existence. IPA also takes a leading role in empirical research into the drivers of better projects and project systems, using our extensive databases of past project performance.

IPA is the preeminent global benchmarking and consultancy for capital projects. IPA guides capital intensive organisations to establish the right combination of people, work process, and governance to maximise cost, schedule, safety, and operability performance. We have a dataset of more than 24,000 capital projects as the basis of our work. Our clients are leading companies in the process, extractive, and technology sectors who conduct capital projects in the petroleum, minerals, infrastructure, chemicals, and renewables. IPA is committed to social and ethical responsibility and all global offices initiate or participate in local charity initiatives to support those in need.

A selection of the benefits available in the position include private medical cover, a highly competitive pension scheme, 23 days holidays plus 8 public days (pro rata’d), life assurance, and critical illness cover.

**If this opportunity is of interest, please complete the form below with your cover letter including salary expectations and availability to start, as well as your CV.**

**Careers**: