Construction Administrator

4 weeks ago

Reading, United Kingdom Primark Full time

Construction Administrator

**Purpose of role**:Provide administration support to the Construction Department in addition to providing administration support to the Director of Store Development & Facilities Management

**Key Responsibilities**:
**Store Development Administration**
- Management of central Store Development VPN ensuring that key documentation is accessible to all at all times.
- Administration for the monthly Property Boards and CRMs ensuring all information is collated and present from the different stakeholders.
- Management of Contractors on site report, ensuring the information is accurate.
- Updating and maintaining the store opening schedules.
- Management of Construction team documents, templates and other team administration ensuring that key information is accessible to all team members at all times.
- Ability to navigate and be able to use Primark’s DAD system for uploading and accessing documents and photographs
- Ability to navigate and be able to use Primark’s Sharepoint system for uploading and accessing documents and other information.
- Responsible for collating all Purchase Orders (PO’s) from third party consultants along with supporting quote/back-up information and uploading to Primark’s Internal Finance system
- Management and ownership of this PO process including holding / administering PO review meetings as and when required and issuing approved POs to business stakeholders
- Issuing all POs to external suppliers following final sign-off
- Responding to any PO queries and consolidating issues / actions to be addressed or approved by Construction Team
- Working with Finance to investigate and resolve any PO queries issued by Construction or Third Party Suppliers.

**General Administration**
- Ability to handle confidential information with discretion
- Preparation for internal and external meetings, including circulating agendas and collating and producing all relevant documentation; presentations, reports, spreadsheets, and also ensuring effective distribution and follow up of key actions from the meetings.
- Reliably and proactively drafts, edits and maintains key correspondence on behalf of the Director.
- Produces accurate reports, documents and presentations.
- Coordinates diary management for Director of Store Development & Facilities Management.
- Provide contact support for the Department generally.
- Manages the reconciliation of expenses for Director of Store Development using an online platform.
- Manage the business travel arrangements for the Director of Store Development & Facilities Management.
- Ad hoc projects/tasks as required.
- Minute taking for all Construction and related team meetings

**Operating Standards**
- Maintain adherence to all systems and working practices across the department to improve productivity whilst promoting best practice.
- Familiarise yourself with the Primark Code of Practice on the Procurement of Merchandise.
- Comply with company procedures in regard to security.
- Comply with all EHS policies and procedures.

**People**
- Optimise morale through effective communication and promote a positive work environment
- Develop own capability by using all available resources to learn new systems and procedures and achieve targets
- Take responsibility for achievement of personal goals

**Skills/Knowledge/Experience**
- Experienced in an administration role
- Advanced IT skills to include PowerPoint and Photoshop
- Ability to work independently
- Accurate with good attention to detail
- Excellent written and spoken communication skills
- Strong interpersonal skills
- Ability to handle confidential information with discretion
- A flexible approach to work and be capable of handling multiple priorities in a fast-paced environment
- Confident, pro-active, organised and professional attitude
- Ability to work closely with Board PA’s

  • Site Administrator

    2 weeks ago

    Reading, United Kingdom Farrans Construction Full time

    Outline of the role This role will see you being based on one of our sites, with responsibility for the day-to-day administrative and reception duties. You will work alongside the Site, Community, HR, SHEQ, Quality, Finance and Commercial teams to ensure all administrative duties are completed in a clear, methodical and timely manner. As an Site...

  • Office Administrator

    1 week ago

    Reading, United Kingdom R&M Construction Services Limited ( TA R&M Lighting ) Full time

    **Company description** R&M Lighting are a fast paced highways electrical contractor based in the South East of England delivering projects across the whole of the U.K. **Job description** Due to the company’s continued expansion, R&M Lighting are looking to recruit a Company Administrator to join our office team and support both the ICP and Commercial...

  • Team Assistant

    1 month ago

    Reading, United Kingdom Morgan Spencer Full time

    **Team Assistant - Global Construction - Reading** **£25,000 - £28,000** **Hybrid working** A exciting new opportunity to join a Global Construction company within their Bids and Proposals team. You will provide administrative support to the Head of Proposals and wider team in a fast-paced, varied role. This would suit a highly organised, proactive...

  • Construction Project Planner

    3 weeks ago

    Reading, United Kingdom People Group Limited Full time

    Role: Construction Planner                                                                                                                                    Location: Reading We are currently in the process of hiring a...

  • Construction Project Planner

    1 week ago

    Reading, United Kingdom People Group Limited Full time

    Role: Construction PlannerLocation: ReadingWe are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading.You will be expected to ensure the successful and smooth operation of projects from pre-con through to...

  • Construction Design Manager

    21 hours ago

    Reading, United Kingdom Sapphire Balconies Full time

    Construction Design Manager - Balconies Reading, Berkshire (with hybrid-working and travel to construction sites) Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We are currently seeking a Construction Design Manager to join us...

  • Administration Assistant

    6 days ago

    Reading, United Kingdom Arcforce Engineering Services Ltd Full time

    **About us** Arcforce Engineering Services Ltd is a small business in Reading. We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting - Growth opportunities - Casual work attire - Regular social events - Relaxed atmosphere - Flexible working hours - On-the-job training -...

  • Administrative Supervisor

    1 week ago

    Reading, United Kingdom John George Full time

    John George is a family owned and run business distributing construction products into merchants involved in the building, fencing, roofing and agricultural markets across the south of the UK. **Responsibilities** - Provide guidance and support to all Administration staff - Organise and manage work flows to ensure they are completed on a daily basis - Take...

  • Administrative Supervisor

    2 weeks ago

    Reading, United Kingdom John George Full time

    John George is a family owned and run business distributing construction products into merchants involved in the building, fencing, roofing and agricultural markets across the south of the UK. **Responsibilities** - Provide guidance and support to all Administration staff - Organise and manage work flows to ensure they are completed on a daily basis - Take...

  • Administration Assistant

    1 month ago

    Reading, United Kingdom The Keen Partnership Full time

    **Responsibilities**: - Provide administrative support to the team. - Answer phones and take messages. - Schedule meetings and appointments. - Maintain filing systems and databases. - Organise and maintain office supplies. - Assist with special projects as needed. - Prepare reports/statements. Experiance in planning and construction is advantageos but...

  • Construction Design Manager

    21 hours ago

    Reading, United Kingdom Sapphire Balconies Full time

    Construction Design Manager - Balconies Reading, Berkshire (with hybrid-working and travel to construction sites) The Company Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We have grown 20%+ year after year for nearly two...

  • Construction Project Planner

    2 weeks ago

    Reading, Berkshire, United Kingdom People Group Limited Full time

    Role: Construction Planner Location: Reading We are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading. You will be expected to ensure the successful and smooth operation of projects from pre-con...

  • Construction Project Planner

    2 weeks ago

    Reading, Berkshire, United Kingdom People Group Limited Full time

    Role: Construction Planner We are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading. You will be expected to ensure the successful and smooth operation of projects from pre-con through to completion. You...

  • Construction Project Planner

    2 days ago

    Reading, Berkshire, United Kingdom People Group Limited Full time

    Role: Construction Planner We are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading. You will be expected to ensure the successful and smooth operation of projects from pre-con through to completion. You...

  • Construction Project Planner

    2 weeks ago

    Reading, Berkshire, United Kingdom People Group Limited Full time

    Role: Construction Planner We are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading. You will be expected to ensure the successful and smooth operation of projects from pre-con through to completion. You...

  • Construction Project Planner

    2 days ago

    Reading, Berkshire, United Kingdom People Group Limited Full time

    Role: Construction Planner We are currently in the process of hiring a Construction Planner to assist in overseeing the logistics, budgets, and scheduling of a large-scale construction project located on a major framework based in Reading. You will be expected to ensure the successful and smooth operation of projects from pre-con through to completion. You...

  • Technical Administrator

    4 weeks ago

    Reading, United Kingdom Fourblue Full time

    **Technical Administrator** **Reading** If you are passionate about the renewable energy industry and want to take part in the UK's push to hit the NetZero 2050 target - this is an opportunity for you. **The company** A market leading renewable energy company who develops, constructs and maintains Solar and Battery Storage projects across the UK and...

  • Technical Administrator

    2 days ago

    Reading, United Kingdom Fourblue Full time

    **Technical Administrator** **Reading** If you are passionate about the renewable energy industry and want to take part in the UK's push to hit the NetZero 2050 target - this is an opportunity for you. **The company** A market leading renewable energy company who develops, constructs and maintains Solar and Battery Storage projects across the UK and...

  • Assistant Commercial Manager

    1 month ago

    Reading, United Kingdom FBR Construction Recruitment Full time

    One of our long standing internal fit out contractor clients company looking for an are seeking a full time enthusiastic Assistant Commercial Manager (AQS) with a background in quantity surveying to aid in the commercial administration of MOD and Government lead projects across the south being based from their modern offices near Reading. This is a great...

  • Administrative Assistant

    1 month ago

    Reading, United Kingdom Quanta Contracts Full time

    Our client currently require a site administrator/ document controller to assist with an ongoing project on a new construction site. Essential criteria: - Previous on site experience - Minimum 2 years administration experience - IT proficient - Be able to provide 2 employment references - Excellent communication skills both written and oral - An...