HR Co-ordinator
2 weeks ago
To provide comprehensive HR Administration and Coordination to the HR Department.
*reduced hours or flexible working will be considered.
Location: Stafford
Contract role
**Payroll**:
Responsible as primary interface with GBS Payroll for submission of any changes.
- Update Flex form and forward any changes on a weekly basis to GBS payroll.
- Produce monthly overtime/absence reports; gain Managers/SMT authorisation in line with delegated authorities. Update flex form with authorised overtime and forward to GBS.
- Produce euro leave calculations, update flex form and forward to GBS.
- Ensure any advanced payments GBS have paid are captured on the flex form and forwarded to GBS.
- Leavers: GBS to be advised of anyone in the Childcare scheme, PC Scheme, Salary Sacrifice for Cars, Will writing etc. Liaise with Tusker.
- Payroll Extract Comparison Report; highlight any discrepancies for review and authorisation by approved OBU signatories.
- Work to GBS payroll deadlines for authorisation.
- Maintain local OBU payroll records and back up paperwork in support of finance audits.
**HR Administration and Support**:
- On site presence - handling high level of footfall in the office with general queries.
- Absence: Support the HR team with absence management; absence calls, manager notifications and update of the relevant systems. Produce monthly sickness absence reports.
- Salary Reviews: Support with administration of annual salary reviews and processing
- Timesheet approvals: Check contractor timesheets against ERP report on a weekly basis for review and authorisation by line managers. Forward authorised sheets to relevant agency/contractor. Ensure IFS T&A balances to ensure accuracy of timesheets.
**General**:
- Produce any letters for staff with regards to deductions from payroll.
- Complete HR Filing/maintenance of filing system and archiving
- Support HR with review and interpretation of policies in line with best practice.
- Use IFS document management and confluence as required.
- Support the HR team with answering staff queries to general policy questions, benefit questions and oversee of askhr during absence.
- Liaise with GBS payroll in relation to annual P11ds and PSA agreements.
- Responsible for the annual system testing in preparation for the enrolment window in line with Head Office requirements.
- Ensure renewal/completion of annual flexible benefits.
- Check new starters benefits have been calculated correctly and processed correctly by GBS.
**Learning and Development**:
- Coordinate and organise Learning and Development (L&D) in line with Company procedure. Raise purchase orders with Procurement and liaise with suppliers as required to book and coordinate training for the OBU. Maintain systems, filing and all certificationfor audit.
- Support the HR team with chasing mandatory training for the OBU.
**Health surveillance**:
- Support QHSE with the coordination of health surveillance
- Collate and file and follow up actions.
**Systems**:
- Responsible for the maintenance and update of ERP system within HR, work with IT to provide best practice solutions. Set up new schedules & rules when required.
- Maintain Time and attendance records for all employees and contractors, recording absence information.
**HR Ops**:
- Member of HR Ops team, supporting processing of tasks within myHR for OBU and maintaining of mHR accurate data for OBU.
**Qualifications**
**Knowledge, Skills and Experience**:
**Required**:
Previous HR/Payroll Administration experience within a SME business
**Qualifications**:
Minimum GCSE grade of A*-C (9-4) in Math and English
**Specialist training required/Application specific training**:
N/A
**Any additional requirements/particular aptitude/skill required**:
Proactive, assertive, uses initiative
Effective time management
Computer literate with competent IT
Strong interpersonal and communication skills
Ability to prioritise workload with an ever changing business
Experience of using and implementing IFS
An understanding of confidentiality in the HR setting as well as GDPR.
