Supply Chain Assistant

4 weeks ago

Leeds, United Kingdom GMI Construction Group Plc Full time

The Supply Chain Assistant is responsible for the administration of the Supply Chain department including facilitating all relevant commercial systems and processes.

**1 Key Deliverables**
- Maintain effective communication with all disciplines within the Supply Chain
- Taking & recording all subcontractor documentation.
- Amending and formatting documents quickly and accurately, including notice of award information.
- Update and monitor key Databases, ie Supply Chain Database/Conquest/Biosite/ERP
- Setting up & monitoring of all new subcontractors on relevant systems.
- Build on existing Supplier Relationships
- Understand, adhere, and promote Company Procedures
- Provide high quality customer service in all communications with internal and external customers

**2 Main Responsibilities**
- Working as part of the Supply Chain in managing the workload of the department, and ensuring effective cover is maintained.
- Lead & represent department in meetings, and challenge partners & current processes appropriately
- Administering the ERP processes
- Attend Commercial Meetings
- Organizing meetings as needed
- Assisting with compliance checking of Supply Chain by checking Constructionline and issuing and receiving GMI questionnaires.
- Amending and formatting documents quickly and accurately
- Keep information confidential.
- Uphold the GMI company values & mission within conduct and practice.
- A willingness and capability to serve client needs and handle client relations at the highest level.
- Ensuring compliance with quality standards and the firm’s policies in general.
- Storage of all documentation in SharePoint in accordance with the company’s information management policy and guidelines.
- Meticulous record keeping of all relevant paperwork using the operating framework.
- Any addition reasonable tasks or duties within your capabilities as directed by senior management to suit the needs of the business.
- Attend events at various locations throughout the UK

**3 Experience & Qualifications**

What you can do:

- Previous clerical experience.
- Good admin skills, such as attention to detail and excellent communication skills.
- Excellent English verbal and written: Communication skills are essential including the ability to relate to people at all levels.
- Professional telephone manner and the ability to take messages effectively and efficiently.
- Computer literate with the ability to use Microsoft office 365 packages i.e Word, Excel, Outlook, Microsoft Teams, and SharePoint.
- Ability and willingness to learn new technology and software packages / competent in using relevant business systems to suit job role.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- LEEDS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Supply chain: 1 year (preferred)

Work Location: One location

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