Workforce Planning Officer

3 months ago

York, United Kingdom Department for Environment, Food and Rural Affairs (Defra) Full time

**Job description**

We are looking for a Workforce Planning Officer to join our Service Management Office (SMO) team. This is a fixed term maternity cover appointment for 12 months or earlier (depending on when the postholder returns).

As part of SMO, you’ll join a small and dynamic team providing a range of central business and operational support services for Group Infrastructure & Operations (GIO), responsible for a range of IT services within Defra. SMO drive efficiency and effectiveness across GIO by providing a range of support services, standardising practices and promoting process expertise. SMO manage people, departmental performance and management information which is underpinned by a secretariat function to formally document governance meetings and provide support to the wider GIO function. As Workforce Planning Officer, you will deliver varied workforce admin tasks to ensure GIO has the right capacity to deliver its priorities. You will play a key role in managing data for effective decision making and there will be plenty of scope to drive improvements and shape the role, too.

You will be joining a diverse, fun and nationally dispersed team that aspires to be proactive, professional and positive in all that we do.

If you enjoy taking ownership of your own work, communicating proactively and delivering good quality then we’d love to hear from you

**Person specification**

**Responsibilities**
- Maintaining accurate workforce data, distribution lists and organisational structure charts, ensuring they’re d up to date and to a high standard. You will collect and maintain workforce data including updating staff names, roles, locations, grades, contract types etc.
- Communicate proactively with our managers and Leadership team. You will monitor shared mailboxes and reply to workforce related queries, attend stakeholder calls and draft written comms updates.
- Attend stakeholder meetings where required, capturing minutes and updating action logs.
- Submit resourcing and recruitment forms for the approval process as part of our resource management service.
- Oversee the process for contractor timesheet approvals and IR35 compliance, ensuring timesheets are processed timely and accurately, and that IR35 assessments are conducted and stored.
- Champion talent schemes (apprenticeships, fast streamer, internships etc.) ensuring managers have the information they need for diverse recruitment and inducting their new starters.
- Champion our SharePoint Hub (GIO Connect) and opportunities for smarter ways of working that GIO Connect provides (training provided).
- Work with the wider SMO team to ensure our work instructions, guidance documents and Frequently Asked Questions (FAQs) are kept updated and accurate.
- Play an active role in the SMO team by attending team meetings and contributing to wider team initiatives as desirable.

**Skills and Experience**
- Proficient in using Microsoft Office (especially Excel) or equivalent tools.
- Highly organised with strong attention to detail.
- Good time management skills.
- Experience providing administrative support in a business environment.
- Experience collecting and managing data and information from different sources and in different formats.
- Experience of record management on systems such as SharePoint (or equivalent online systems).
- Demonstrable relationship building skills with strong written and verbal communications skills.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: £25,915.00-£30,402.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free flu jabs
- Sick pay
- Work from home

Schedule:

- Flexitime
- Holidays
- Monday to Friday

Work Location: Hybrid remote in York, YO1 7PX

Reference ID: 291691

  • Workforce Rota Assistant

    5 months ago

    York, United Kingdom Nimbuscare Ltd Full time

    To be the main point of contact for all clinical rota queries To work proactively to ensure the clinical rotas are filled across the Nimbuscare services To identify workforce gaps, acting on planned and unplanned absence to ensure service delivery is maintained and escalations are made where necessary To work with registered agencies where necessary to...

  • Workforce Systems Assistant

    3 days ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main DutiesThe key responsibilities of this role include:Analysis of coding within ESR and updating or...

  • Workforce Systems Assistant

    3 days ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main DutiesThe key responsibilities of this role include:Analysis of coding within ESR and updating or...

  • Workforce Systems Assistant

    1 day ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main DutiesThe key responsibilities of this role include:Analysis of coding within ESR and updating or...

  • Workforce Systems Assistant

    1 day ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main DutiesThe key responsibilities of this role include:Analysis of coding within ESR and updating or...

  • Workforce Systems Assistant

    1 week ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis role is a key addition to the Workforce Systems team, supporting the drive towards data integrity in our Electronic Staff Record (ESR) system. The successful applicant will be vital in ensuring the accuracy and reliability of our data.Main ResponsibilitiesThe successful applicant will perform task-based work as part of large-scale projects...

  • Workforce Systems Assistant

    1 week ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis role is a key addition to the Workforce Systems team, supporting the drive towards data integrity in our Electronic Staff Record (ESR) system. The successful applicant will be vital in ensuring the accuracy and reliability of our data.Main ResponsibilitiesThe successful applicant will perform task-based work as part of large-scale projects...

  • Workforce Systems Assistant

    7 days ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main ResponsibilitiesThe key aspects of this role involve the analysis of coding within ESR and updating or...

  • Workforce Systems Assistant

    7 days ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main ResponsibilitiesThe key aspects of this role involve the analysis of coding within ESR and updating or...

  • Workforce Rota Assistant

    4 months ago

    York, United Kingdom Nimbuscare Ltd Full time

    **Job Summary**: The post holder will be responsible for ensuring the clinical rotas are filled across the multiple clinical services within Nimbuscare The post holder will work with the Operational Services Senior Service Lead and to ensure there is adequate clinical cover across the services being delivered. The post holder will be expected to work...

  • Financial Planning Administrator

    3 months ago

    York, United Kingdom Autus Lifetime Planning Limited Full time

    We are looking to expand our team and recruit for the position of Administrator as a permanent employed position. The role will be full-time over 35 hours during the working week (Monday to Friday, between the hours of 9 am and 5 pm). Previous experience is not essential. The role will be office-based and full support and training will be provided. The...

  • Workforce Rota Assistant

    4 months ago

    York, United Kingdom Nimbuscare Ltd Full time

    Job summary The post holder will be responsible forensuring the clinical rotas are filled across the multiple clinical serviceswithin Nimbuscare The post holder will work with the OperationalServices Senior Service Lead and toensure there is adequate clinical cover across the services being delivered. The post holder will be expected to...

  • Workforce Systems Assistant

    3 months ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Job overview This post is a new addition to the Workforce Systems team. The expansion of the team comes during an exciting time for system engagement and enhancements to services across the organisation. The successful applicant will be vital in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system. Please seek...

  • Planning Casework Officer

    3 months ago

    York, United Kingdom Active Travel England Full time

    **Details**: **Reference number**: - 320806**Salary**: - £32,603**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - ATE - Spatial Planning & Development Management**Type of role**: - Planning - Policy - Strategy**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs...

  • Workforce Systems Assistant

    2 weeks ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    About the RoleThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant - Data Integrity Specialist. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main ResponsibilitiesAnalysis of coding within ESR and updating or correcting...

  • Workforce Systems Assistant

    2 weeks ago

    York, York City, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    About the RoleThis is an exciting opportunity to join our Workforce Systems team as a Workforce Systems Assistant - Data Integrity Specialist. The successful candidate will play a vital role in supporting the drive towards data integrity in our Electronic Staff Record (ESR) system.Main ResponsibilitiesAnalysis of coding within ESR and updating or correcting...

  • Planning and Resource Management Officer

    4 months ago

    York, United Kingdom North Yorkshire Police Full time

    **Planning and Resource Management Officer** Location: York, Fulford Road **Salary**: Scale 3-4 Starting salary will be £21606 with the opportunity to work up towards £25560 in accordance with the Career Progression Plan Contract: Full Time, Permanent We are proud to announce that we are currently recruiting for 3 Planning and Resource Management...

  • Sales and Business Development Manager

    2 weeks ago

    York, York City, United Kingdom Workforce Staffing Ltd Full time

    About the Role:We are seeking an experienced Sales Manager to join our team at Workforce Staffing Ltd. As a Sales Manager, you will be responsible for building relationships with existing customers and sourcing new customers in your sales territory.Key Responsibilities:Represent the Komatsu brand and take responsibility for the sale of capital equipment in...

  • Sales and Business Development Manager

    2 weeks ago

    York, York City, United Kingdom Workforce Staffing Ltd Full time

    About the Role:We are seeking an experienced Sales Manager to join our team at Workforce Staffing Ltd. As a Sales Manager, you will be responsible for building relationships with existing customers and sourcing new customers in your sales territory.Key Responsibilities:Represent the Komatsu brand and take responsibility for the sale of capital equipment in...

  • Plant Sales Director

    1 week ago

    York, York City, United Kingdom Workforce Staffing Ltd Full time

    {"title": "Sales Manager", "description": "About the RoleWe are seeking an experienced Sales Manager to join our team at Workforce Staffing Ltd. As a Sales Manager, you will be responsible for building and maintaining strong relationships with our existing customers while sourcing and developing new business opportunities in the Yorkshire area.Key...