Junior Supply Chain Specialist

**Junior Supply Chain Specialist**
**Portishead Office/Hybrid**

**Role Description**:
Working closely with the Supply Chain Specialist and Senior Buyer to process purchase requisitions and create and issue purchase orders for goods and services to ensure a continued supply of goods and services to meet the business operational needs. Ensuring that price, quality, performance, and on time delivery expectations are maintained by expediting suppliers against agreed delivery dates and ensuring a timely response to supplier queries as they arise.

**Responsibility Summary**:
1Specific Responsibilities of the Job:

- Raising, expediting & delivery of supplier purchase orders whilst ensuring project and QC traceability.
- Maintain the data integrity of the company MRP system.
- Issuing non-disclosure agreements (NDAs) and ensuring that signed NDAs are filed correctly and current for new and existing suppliers.
- Assist with obtaining supplier quotations, performing quote analysis, recommending final supplier selection and placement of Purchase Orders.
- Subsequently track the order, by monitoring lead times to delivery, and managing the communication with the Suppliers and Senior Buyer and/or internal customers if there are any delays or delivery does not comply to required specifications
- Monitoring and recording supplier performance and report findings to the Senior Buyer.
- Maintain positive relationships and communications with all suppliers.
- Administration, allocation and issuing of work orders ensuring effective traceability and recording of serial numbers.
- Assist with closure and resolution of purchase order invoice queries.
- Provide occasional cover for storeman in receipting supplier deliveries or despatch of goods to customers/suppliers.
- Assist with completion of perpetual stock takes including analysis and resolution of discrepancies to ensure company MRP system is accurate.
- Support the buying team with general administrative duties and any ad hoc tasks
- Provide timely escalation of issues or concerns which may pose a risk or impact on business operations.

**2. QHSE**
2.1 Undertake obligations in accordance with Vipers ISO accreditations from time to time eg ISO 9001, ISO 14001, OHSAS 18001 / ISO 45001, as detailed in the Operations Manual. Recognize requirements for Industry Standards as relevant to work scope.

2.3Adopt a pro-active approach to company and client QHSE initiatives and objectives.

2.3 Ensure best practice is followed to achieve maximum levels of safety, quality and efficiency and take recognition of the environment and environmental impacts in all activities and decisions.

2.4 Adopt a continuous improvement approach to work ethic.

**3.**
**Self**
3.1 At all times manage and lead yourself to ensure the delivery of your role and all aspects thereof to the highest standard.

3.2 Be responsible for developing and maintaining your own learning and development plan for continuous skills growth in all relevant areas, not just in relation to your area within the business.

**4.**
**Team Work**
4.1in the best interests of Viper at all times and as a member of you team, operate:

- with a One Team ethic within your team, and the business as a whole;
- with a pro-active, positive attitude;
- to ensure that your behaviours demonstrate integrity and high ethics;
- at all times in accordance with the Companys vision, mission, values and behaviours statements
- as a high performing member of your team and the Company as a whole.

**Knowledge, Skills, and Abilities**:
**Qualifications**:

- Hons Degree in Business Administration /Procurement/Supply chain or equivalent
- Knowledge of MS Office, experience working with ERP systems is desirable but not essential
- 1-2 years of experience in procurement will be considered as an advantage

**Broad Skills/Abilities**:

- Positive work ethic
- Self-management and motivation
- Driven to deliver for customers both internal and external
- Courage to challenge
- Attention to detail
- Flexibility
- Problem solving / lateral thinking
- Solid organizational skills, including multitasking and time-management
- Commercial awareness
- Initiative and judgement
- Communication skills
- Teamwork
- PC literacy
- Curious
- Ability to think about the big picture
- Ability to travel - UK

Note - This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.