Personal Assistant to Deputy Chief Integration

3 weeks ago

West Bromwich, United Kingdom Sandwell and West Birmingham NHS Trust Full time

An exciting opportunity has arisen for an enthusiastic, organised, and highly skilled individual to join the Place Based Partnership within Sandwell. You will be providing high quality administrative support to the Deputy Chief Integration Officer and the Chief Integration directorate. This will involve working closely with the Chief Integration Officer's EA; together you will form the administrative core of the directorate.

To provide a full and comprehensive secretarial and administrative service to the Deputy Chief Integration Officer, including typing of correspondence, reports, letters, minutes and other documents as required.

Maintain and ensure confidentiality is observed at all times including shredding and disposal of confidential information both paper and electronic.

To maintain on a daily basis an effective diary system, electronically as required by the Deputy Chief Integration Officer ensuring good practice and efficient use of working time. This may require use of tact and sensitivity to negotiate an agreement when dealing with large groups of senior staff and/or external staff.

To co-ordinate formal meetings and functions on behalf of team members, in addition to preparing agendas and relevant enclosures from information received.

To attend meetings on multiple hospital sites and take, produce and circulate accurate complex minutes within an agreed time. Maintenance of personal & electronic files.

To liaise effectively with staff, managers and outside agencies in order to ensure sound communication within the department/teams.

To share in the recruitment, induction and support of administrative and clerical staff, particularly in relation to administrative procedures.

To prepare and collate departmental background information in preparation of business cases, reports or other document and produce statistics, as appropriate to support special projects.

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

**We have three newly emerging strategic objectives**:
1. Our People - to cultivate and sustain happy, productive and engaged staff
2. Our Patients - to be good or outstanding in everything we do
3. Our Population - to work seamlessly with our partners to improve lives

A full list of responsibilities is detailed in the attached Job Description and Person Specification.

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