HR Officer

6 months ago

London, United Kingdom Southwark Schools Full time

**HR Officer - Job Description**
**Payscale: HAY 7, points 14 to 25 (£28,551 to £34,741 FTE)**

**Hours: 52 Weeks**

**Line Managed by: HR and Operations Director
**The HR Officer is an integral member of the Operations team, providing day to day confidential and
professional HR support and Administration to the staff and school leadership team.

The core aspects of the role centre around:

- Leading staff selection and recruitment processes
- Onboarding of new staff
- Monitoring staff attendance
- Maintaining employee records
- Supporting with the upkeep of the single central record
- Day to day HR support, advice and guidance for school staff
- HR data management
- Reporting, compliance and general HR administration
- Supporting the continual development of HR processes and communications

**Key Responsibilities**

**Operations team member**:

- To be a positive, enthusiastic member of the school operations team supporting the drive to

provide the best for staff and students in the school
- To actively promote the safety and welfare of our children and young people
- Be flexible within the broad remit of the post.
- To attend school events as required
- To assist in school emergencies as required, including locating relevant staff, contacting
- emergency services and completing necessary documentation.
- To attend relevant meetings and training sessions,
- To be responsible for own self-development and keeping abreast of relevant information to
- support that development and that of the wider department.
- To keep abreast of improvements and changes in fields relevant to role and communicate to

staff as required

**Staff recruitment**:

- To lead on the organisation and communications process around staff recruitment
- To advertise and circulate staff vacancies
- To research and develop a network of advertising opportunities particularly around

improving the reach to diverse communities
- To maintain the school website and external advertising spaces in relation to school

vacancies
- To lead on timelines and organisation for advertising, shortlisting and interviewing processes
- including informing and requesting information from Senior Leaders
- Maintaining up to date recruitment documentation and the recruitment oversight sheet
- including arranging updates as required
- Overseeing all aspects of recruitment interviews and task including ensuring relevant staff
- are informed of and provide information around panels, tasks and interview questions
- Acting as the recruitment lead on the day of interviews.
- Monitoring, storing and disposing of documentation related to recruitment including
- following GDPR expectations
- Ensuring that Safer recruitment processes are followed at all times
- To ensure effective communication around recruitment to the Headteacher and HR Director

**Staff records and administration**:

- To have full oversight of, and complete, onboarding of all new staff, including all checks,

references, medicals, Right to work, DBS and Teacher regulation.
- To support the HR director in design and delivering an effective induction process for all new

staff
- To support the HR Director in implementing all Trust and school policies relating to Human

Resources, ensuring that all statutory and legal requirements are followed.
- To monitor staff attendance including identification of triggers and occupational health

referrals.
- Maintaining employee records including legal requirements and ensuring staff files up to

date.
- Maintaining the Single Central Record and ensuring it meets all statutory and legal

requirements
- To maintain HR databases, staff files and organisation of the HR google drive.
- To complete any appropriate HR administration tasks as directed by the HR Director and

Headteacher

**HR Support**: To act as the day to day face of HR to school staff including arranging 1 to 1 appointments,
- drop ins and support for individuals as needed
- To act as the key link in signposting staff to relevant services and support in relation to
- school and personal HR matters
- To inform the HR Director of staff queries, concern and opportunities in order to maintain
- strong ongoing support for all staff
- To stay up to date on the latest guidance and information in order to support staff
- effectively.
- To be responsible for Maternity and Paternity leave administration
- To support the Headteacher and HR DIrector in organising staff 1 to 1 meetings including
- ‘stay meetings’ to support longer term staff wellbeing.
- To support the HR Director in developing and implementing an effective staff retention
- framework
- To ensure compliance with Trust’s data protection rules and procedures
- To support the HR Director and Headteacher in reviewing and revising HR processes and

methods to ensure equality, diversity and inclusion is embedded in the school’s approach.

**General**
- To actively promote the safety and welfare of our children and young people
- Be flexible wit

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