Decarbonisation Project Assistant

6 months ago

West Malling, United Kingdom Commercial Services Group Full time

**Decarbonisation Project Assistant** (£23,000 to £27,000pa DOE)

**LASER Energy** (Hybrid/Kings Hill, Kent)

**About Commercial Services Group**

LASER Energy is part of Commercial Services Group (CSG), one of the largest providers of public sector and education procurement services globally, with revenues of c£500M, 1800 staff and six trading divisions: Global Education Supplies, Procurement, Energy & Carbon, Community Services, Professional Services and People Services.

Wholly owned by Kent County Council, CSG supports over 15,000 customers in 86 countries and collaborates with a supply chain of c1,000 suppliers.

**About LASER**

LASER Energy’s mission is to deliver unique end-to-end solutions that help reduce energy costs and support the public sector on their journey to net zero.

As the leading provider of decarbonisation and energy services to the public sector, our goal is to always push the boundaries; we’ll explore new solutions and technologies to make sure the journey to net zero grows ever-greener and always more efficient - for us and our customers.

All the while we strive to deliver on our goals, we also recognise how important it is to create an inviting, colourful place for our employees to work.

Our recently refurbished HQ - based in Kings Hill - is now an inviting co-working space where teams and colleagues from the wider business can come and enjoy an inclusive, vibrant space to work and socialise alike. Our work-from-home policy allows you to adopt a working pattern that best suits you, ensuring you the perfect work-life balance.

**The Role**

The Decarbonisation Project Assistant is accountable for administrative elements of
delivering carbon saving projects, including LED lighting, solar PV and other energy saving or renewable energy projects. This includes maintaining product price lists, understanding installer/contractor pricing, production of quotations, developing and maintaining processes for all stages of project delivery and resolving warranty issues which may arise during or following the completion of projects. The role supports Decarbonisation Project Managers in day to day project management of capital projects on LASSER customer sites.

**Key Duties**
- Produce quotations to customers, ensure they are accurate and seek appropriate sign off approval before sending to customer
- Maintain electronic files relating to all energy projects. Improve and develop systems and processes
- Understand the H&S requirements of projects and carry out due diligence to ensure receipt of correct documents from suppliers
- Provide support to the LASER Energy Project manager(s) for any contract administration requirements including minuting of meetings
- Work with contractors to understand and influence project delivery planning and provide orders to contractors to deliver works
- Produce monthly financial monitoring figures each month and meet CS Finance colleagues to agree project progress, spend and any financial risk relating to particular projects
- Maintain up to date price lists and certification documents for suppliers and installers on framework
- Place orders with suppliers in an accurate and timely manner to ensure goods are
delivered to the right place at the right time to enable installation
- Support project planning with contractors and LASER colleagues accounting
for lead times of equipment and availability of contractor labour
- Work with installers/contractors and equipment suppliers to maintain effective
working relationships to deliver high customer satisfaction
- Monitor project progress and internal variation management, including any information related to delivery KPIs and relay progress to others in the LASER team
- Monitor snagging process to ensure full project completion
- Collect and maintain project completion documents and customer feedback
- Schedule and organise dates and times for site visits and works to commence/complete
- Arrange for the resolution of any required warranty issues on previously completed LASER projects
- Develop and maintain an understanding of Public Sector Procurement rules and the LED framework
- Be commercially aware to minimise unexpected costs to customer, LASER or contractors
- Any other duties commensurate with the role.

**What we need from you**
- Demonstrable experience of administration of a 'trade' or 'construction' type service
- Servicing customers
- Understanding of public sector procurement rules and practice
- A high level of computer literacy and ability to create and use complex spreadsheets or project management software packages
- Ability to empathise with customers, suppliers and co-workers in order to understand their outlook and deliver joint outcomes
- Excellent communication skills with the ability to communicate complex scenarios in a clear and concise manner with customers and suppliers
- Creativity and innovation
- Desire for professional development in a Project Management environment
- Highly moti

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