Marketing & Proposal Coordinator - Europe

7 months ago

Manchester, United Kingdom Jensen Hughes Full time

Overview:
Jensen Hughes is one of the largest fire safety engineering consultancy firms in the world, with presence in over 80 offices worldwide. We are the largest fire consultancy in Europe with offices located in Belgium, Finland, Italy, and the UK & Ireland; we have more than 28 years experience worldwide providing technical expertise on fire safety, consultancy and forensic services to clients. Our reputation for providing innovative, design focused solutions has made us the consultant of choice for many of Europe’s leading property clients.

The Proposal Coordinator supports the Capture + Proposal Marketing function by performing duties which include assisting with proposal development and production; assisting with direct marketing initiatives; and providing additional sales/business development, vendor management and market research support as needed regionally. You will be aligned with the Strategy and Business Development team to support major opportunities and proposals as needed regionally. You will be working with marketing manager to provide marketing materials for daily operations. Proficiency in English language both written and verbal is required.

**Responsibilities**:

- Supports Regional Proposal Leader by assisting with proposal activities.
- Organizes, produces, and assembles proposal submissions, including RFI’s, RFQ’s, RFP’s, LOI’s, SOQ’s, and Vendor Registrations.
- Helps to coordinate strategic client vendor procurement, registration and management with various business areas as needed.
- Contributes to building a repository of proposal materials specific to regional needs.
- Updates client and project information in the marketing project and personnel database, Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.
- Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions.
- Adheres to established proposal templates and quality control standards while adhering to established Jensen Hughes Brand guidelines.
- Assists in other marketing and/or business development areas as requested or assigned
- Helps build the library of project profiles for JH EU
- Effectively collaborates between marketing communication, creative, proposal team internationally to update marketing resources tailored to dynamic EU market needs.

Qualifications:

- Prior experience with architecture, engineering or construction (AEC) firm is preferred.
- Proficient in MS office suites - Outlook, Excel, Word, PowerPoint, SharePoint, and Teams. Proficiency in MS Planner is a plus; as well as proficient in Adobe and InDesign.
- Ability to manage and execute responses to RFP’s, RFI’s, RFQ’s based on market knowledge.
- Experience managing a high-volume of teaming requests (Jensen Hughes is often a subconsultant on a larger A/E team) and client-specific templates (most often in InDesign). Ability to manage multiple proposals and deadlines, by evaluating changing business and conditions, and requesting support as needed to meet deadlines.
- Ability to create a proposal checklist of deliverables and coordinate with stakeholders to complete the list in timely manner.
- Experience collecting data from a variety of stakeholders and functional business areas, including project managers, contracts/legal, human resources, compliance and finance to generate proposals within respective region.
- Strong written and verbal communication skills required. Proficiency in English at an advanced level is a must, particularly in the context of writing to publishing standards. Ability to craft well-articulated and polished content is crucial to this role.
- Ability to clearly articulate thoughts to team members and clients - both internal and external.
- Exceptional attention to detail, quality control review and proofreading skills required.
- Poses a thorough understanding and ability to support marketing and business development activities within various industries and client types, as needed for the region, practice, vertical market, or service line.
- Occasional flexibility to work extended hours to accommodate deliverables may be required.
- Assist in developing and building the library of case studies for the European region to support the marketing and communication team.
- Experience creating marketing materials and building content for marketing brochures, internal/external newsletters, and website project profiles to facilitate cross-regional communication and to use InDesign templates aligned with JH brand guidelines.
- Ability to develop engaging content for distribution through two main communication channels, internal and external.
- Bachelor’s degree (B.S.) from four-year college or university essential OR equivalent combination of education and experience.
- 3-5 or more years of related experience in similar industry or in engineering/building industry B2B business/industry.
- Additional language flu

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