Legal Secretary

6 months ago

Manchester, United Kingdom Maze Recruitment Services Ltd Full time

**JOB TITLE: Legal Secretary - Hybrid**

**HOURS OF WORK: 9am - 5.30pm Monday to Friday**

**LOCATION: Manchester City Centre**

**BENEFITS: 25+stat holidays - Death in Service Pension + Bonus**

An exciting opportunity has arisen for our client based in Manchester City Centre. They are looking for a Legal Secretary to join their Central Services team on a full-time & permanent basis. You will provide high quality and efficient first-class administrative support and secretarial service to the Fee Earners. Your role will be working from week to week from home and in the office.

**Main Purpose of the role**:
Reporting directly to a fee earner or fee earners, provide secretarial support to him/her and the team as directed.

**JOB DESCRIPTION**:

- Copy typing using the BigHand digital dictation system
- Creating new clients and information in the database with full and accurate data
- Maintain the in-house database in line with the company’s procedures and the Data Protection Act
- Ensuring that all data is accurate and up to date at all times
- Ensure that all typed work is accurate and proof-read before being handed to the fee earner
- Prepare correspondence, documents (including track changing) and enclosures as applicable
- Ensure that signed correspondence is sent promptly to the Post Room
- Diary management - appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required
- Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner
- Filing, both paper - manual and electronic
- At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.)
- In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm
- Work as part of a team when work is requested by any other fee earners

**PERSON SPECIFICATION**:

- Minimum experience of 12 months as a Legal Secretary
- Confident, clear and articulate communication skills both orally and in writing
- Well presented, appropriate to a professional business environment.
- Pleasant telephone manner, speaks clearly and fluently
- Ability to work in a planned and organised way, but can multitask
- Manages time effectively
- Methodical, accurate and consistent even when under workload and/or time pressures
- Adapts and fits in well, able to work independently and within a team
- Awareness of the need for confidentiality
- Accurate typing speed of 60 wpm
- Experience using MS Office
- Professional approach

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£26,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Legal Secretary: 1 year (preferred)
- Track Changes, Numbering and Formatting: 1 year (preferred)

Work Location: In person

Reference ID: SH - Legal Secretary - 24 April 24

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