Trainee Category Assistant/category Assistant

8 months ago

Northampton, United Kingdom Northampton General Hospital Full time

To provide a comprehensive, proactive, efficient and responsive procurement advisory and planning service across the designated specialist category area. Emphasis will be on supporting the delivery of compliant and fit for purpose contracts, showing value for money, and generating savings for the Trust in accordance with cost efficiency targets. Following the category management strategy that provides commercial benefit and reduces risk consistent with alignment to the Group Strategies, abiding by Trust specific SFIs, SOs, UK legislation. The post holder shares responsibility for undertaking complex and high value procurements and associated contract negotiations on behalf of the Group.

The post holder will also liaise with other procurement and contracting authorities and other multi trust groups as appropriate. Assisting in the management of a designated portfolio of procurement projects in line with specified category across the Group, to include goods and services in accordance with the strategic sourcing plan. Support and assist the Category Specialist in the undertaking of Capital expenditure projects end to end, attending and chairing project related meetings where required. Analyse customer requirements, assist in development of comprehensive specification, tender and quotation documents.

Investigate and resolve discrepancies with invoices against previously agreed contracts, along with challenging terms and conditions of contract, if not abided by by suppliers. Issuing waivers at point of need, and ensuring these are authorised by relevant authorised signatories. Work with the senior procurement team ensuring adoption of appropriate professional, ethical and personal standards of conduct and adherence to the standing orders and Standing Financial Instructions of the Group. Participate in the collaborative work of the Group, developing relationships and jointly working on projects within the agreed plan.

Shadow senior colleagues in undertaking and completing procurement projects within the agreed timescales set out within the strategic sourcing plan in accordance with UK Regulations, Trust Standing Order and Standing Financial Instructions. Support senior procurement team when required compliant route for procurements has been identified and assist in carrying these out, learning processes and documentation, in line with all SOs, SFIs and UK legislation. Support in the arrangements for evaluations of new equipment, consumables or services across the Group, analysing quality and financial returns and ensuring goods and services are within set budget. Utilise IT Technologies to support and conduct financial or usage analysis.

Assist in the setting of evaluation criteria, analyse and evaluate responses, negotiate and award contracts. Shadow post contract monitoring and supplier debriefs. Conduct market, supplier and product research to inform strategy and realise tactical objectives. Undertake value for money analysis for goods and services required by the Trust and review alternative sourcing arrangements.

Actively contribute to the departments savings work plan. Support the category management team in the development of work plan projects. Learn to competently use the Trusts Business Intelligence tool (QlikView) to produce reports on contract coverage and savings opportunities as requested by the Senior procurement team. Develop productive ongoing relationships with end users and develop and enhance supplier relationships.

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