Office Administrator

4 weeks ago


Edinburgh, United Kingdom Fire Prevention Works Ltd Full time

**Contract**: Permanent (depending on a successful 3 months probationary period)

Full Time, 32 hours per week Monday - Thursday 9.00am to 5.00pm

**Salary: £DoE**

**Employer**:
Fire Prevention Ltd are specialist consultants and contractors to the Construction, Mechanical & Electrical market, and providers of fire protection after care to housing associations, management companies and private clients. At Fire Prevention we design, supply, install and maintain Fire Sprinkler Systems, Fire Alarms and Fire Extinguishers for the new build residential market throughout Scotland. Our team work closely with architects, developers and local authorities.

**Work Environment**:
We offer a four day working week, working between the hours of 9.00am to 5.00pm, Monday to Thursday, with a 30 minute lunch break. We are a small team with a relaxed working environment, we are inclusive, supportive, and collaborative. Our offices are also dog friendly. Growth opportunities are available, and training will be provided for any software required.

**The Role**:
Our head office location is Long Craig Rigg, Granton, and this is where the position will be based. The role is to oversee the smooth running of our office and will report directly to the General Manager. Duties and responsibilities as set out below:

- Arranging annual fire safety inspections with clients, estate agents and landlords
- Producing relevant certification
- Operating accounting software Xero to issue and receive invoices
- Process staff expenses in cooperation with the team
- Liaising with the operations team on diary management and bookings
- Management of maintenance for company vehicles
- Processing engineer paperwork and records
- Overseeing and maintaining quality management system
- All other general admin duties under the direction of the General Manager
- Good communication and written skills
- Familiar with Microsoft packages (outlook, excel etc)
- Works well within a team or on own initiative

Immediate start available.

**Salary**: £10.00-£13.00 per hour

**Benefits**:

- Casual dress
- On-site parking

COVID-19 considerations:
Social distancing space, desks regularly sanitized.

Ability to commute/relocate:

- Edinburgh, EH5 1QT: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: One location

Application deadline: 17/04/2023
Reference ID: FPW01



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