Senior Commercial Administrator

2 months ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: SENIOR COMMERCIAL ADMINISTRATOR**

**KEY RESPONSIBILITIES**:

- Responsible for setting up and delivering the invoicing process on reimbursable and lump sum contracts under the supervision of the Commercial Coordinator/Commercial Lead
- Compile Client invoices ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions.
- Understand the financial information within the commercial agreements e.g., invoice cycles and criteria to which billing takes place.
- Work closely with Commercial Coordinators/Leads to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing.
- Ensure the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity, which will be either on project finalization or within an agreed billing cycle, whichever is earlier.
- Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue.
- Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix.
- Check that all information to support an invoice is available in a timely manner for the invoice. I.e., is not delay the invoice to go out to the client and if it is not take proactive actions to resolve.
- Work with the projects on any queries pertaining to external and internal supplied invoice data or set-up queries that could hold up invoicing.
- Support Commercial Coordinators/Leads with ongoing and regular commercial analysis and information regarding expenditures, commitments, forecasts and the financial performance of the contract.
- Support any Labor and 3rd party reconciliations on a monthly/quarterly basis.
- Ensure all rechargeable third-party costs are captured in client bills.
- Ensure at month end, all data is available for compilation of monthly accounts.
- Assist, where required, in collating and uploading timesheets.
- Assist, where required, in the payroll process.
- Summarize timesheet information for billing purposes.
- Issue client invoice statements on a monthly basis
- Assist in the third-party compliance process.
- Assist with coding of requisitions where required.
- To assist in the month-end accounting process by running job ledger reports and updating reports.
- Assist the Commercial Coordinators/Leads on maintaining Cash Flow assumptions on project.
- Provide cover for/or assisting coordinators with other tasks as required.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Proficient in Microsoft Excel and Word
- Numerate, analytical, with an inquisitive background
- Computer literate with a good understanding of Microsoft Office.
- Enthusiastic and self-starter
- Commitment to continuous improvement
- Ability to work well in a team and independently.
- Ability to work to meet deadlines.
- Strong communication skills - both written and oral
- Previous experience of either client invoicing
- Experience of working on an ERP system
- Administration and data entry experience

  • Senior Commercial Administrator

    1 month ago

    Aberdeen, United Kingdom Fulkrum Full time

    Your main responsibilities will include supporting the global business with all commercial administration tasks. If you have the required experience and you are looking for a new challenge - we would love to talk to you! We are happy to consider a remote working pattern, or hybrid if you are based close to Corby or Aberdeen.

  • Commercial Administrator

    2 days ago

    Aberdeen, United Kingdom MSP Direct Sourcing Full time

    **Job title**: Commercial Administrator **Location**: Aberdeen - AB55. Potential for a hybrid role (3 days on site, 2 from home) **Contract length**: Until the end of December 2023 **Pay rate**: £12.93 per hour PAYE Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently seeking a Commercial Administrator on behalf of a...

  • EOI - Senior Commercial Advisor

    2 weeks ago

    Aberdeen, United Kingdom oilandgas.org.uk Full time

    JOB DESCRIPTION Wood is looking for Expression of Interest applications from Senior Commercial Advisors. Please note this is currently not a live role. With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial...

  • EOI - Senior Commercial Advisor

    2 weeks ago

    Aberdeen, United Kingdom Wood PLC Full time

    JOB DESCRIPTIONWood is looking for Expression of Interest applications from Senior Commercial Advisors. Please note this is currently not a live role. With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial function....

  • EOI - Senior Commercial Advisor

    4 days ago

    Aberdeen, United Kingdom Wood PLC Full time

    JOB DESCRIPTIONWood is looking for Expression of Interest applications from Senior Commercial Advisors. Please note this is currently not a live role. With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial function....

  • Commercial Administrator

    1 month ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial Administrator

    2 months ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial Administrator

    2 months ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial and Technical Administrator

    1 month ago

    Aberdeen, United Kingdom CALA Group Full time

    **About The Role**: We are looking for an Administrator to provide a full and professional administrative support service to the Commercial and Technical Department. In addition to the key responsibilities and duties indicated below, the post holder will assist with any other ad hoc duties to ensure the smooth running of both departments. **Principle...

  • Senior Commercial Specialist

    1 month ago

    Aberdeen, United Kingdom Boskalis Full time

    Make your mark as Senior Subcontracts Specialist for Boskalis Subsea Services located in Aberdeen. Working as part of the Subcontracts team, you will actively manage the planning, sourcing, tendering, contract negotiation, administration and performance management of the subcontracts required for assigned projects. You will also provide support and guidance...

  • Senior Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working) RESPONSIBILITIES Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract...

  • Commercial Advisor

    1 month ago

    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    Commercial Advisor - VR/29211 **Status**: Permanent **Location**: Aberdeen **Rate**: Expectations to be discussed Fantastic opportunity to join a dynamic and ambitious North Sea Operator on a rapid growth journey. This is a varied role covering commercial operations. Reporting to the Senior Commercial Advisor, you will gain great experience and exposure...

  • Senior Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working)RESPONSIBILITIESUnderstand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery.Acting...

  • Senior Commercial Coordinator/ Project Accountant

    3 weeks ago

    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Ltd Full time

    Senior Commercial Coordinator/ Project Accountant - VR/29580 Opportunity to join a leading international service provider to the energy industry as Senior Commercial Coordinator/ Project Accountant. Understanding and managing commercial terms and administration for Projects service line contracts, supporting delivery teams in risk management. Serving as...

  • Senior Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working) Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery. Acting as the...

  • Senior Commercial Coordinator

    1 week ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working) Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery. Acting as the...

  • Senior Commercial Coordinator

    3 weeks ago

    Aberdeen, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...

  • Senior Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working)RESPONSIBILITIES Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery.Acting...

  • Senior Commercial Coordinator

    6 days ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working)Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery.Acting as the...

  • Senior Commercial Coordinator

    6 days ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Senior Commercial Coordinator - Project Accountant for a permanent position, located in Aberdeen (Hybrid Working)RESPONSIBILITIES Understand the commercial terms and administration requirements for all Projects service line contracts to support deliver teams in managing and mitigating risks associated with contract delivery.Acting...