Wip & Billing Analyst

2 months ago

London, United Kingdom Command Recruitment Full time

**ABOUT THE COMPANY & TEAM**

A leading London law firm that has the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients. Specialist lawyers in leisure, media, and entertainment work closely alongside the Firm's corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients who are seeking a new Biller & WIP Analyst.

The accounts department is led by the Partnership Secretary and consists of two financial controllers, two credit controllers and an account assistant. Many members of the team have been with the firm for many years, they pride themselves on a low turnover of staff. The team offers a friendly, collaborative, and supportive working environment.

**ABOUT THE OPPORTUNITY**

This is an exciting opportunity for an experienced Biller & WIP analyst to join the accounts department. The role will offer ongoing opportunities to develop and grow, under the guidance of the Partnership Secretary.

We are seeking an individual with a passion for billing who will take the lead with the firm's WIP management processes, in addition to supporting the team to meet their objectives and deadlines when required.

Legal working experience is not required for this role.

**RESPONSIBILITIES**
- Finalising invoices and credit notes in the financial systems
- Loading finalised invoices to various client systems for invoice processing - systems include: Uniport, Collaborati, CounselLink, LegalTracker and Coupla
- Managing the invoice mailbox, responding to queries on bills sent and passing on to relevant Fee Earner/PA to assist where appropriate.
- Posting client-to-office transfers in the finance system and arranging the relevant bank transfer in the Firm's bank portal
- Following the month-end close, review the WIP reports provided by Finance and take the following actions;
- Liaising with Fee Earners on WIP over a pre-determined period to determine if billable and working with the Fee Earner to convert WIP to fees.
- Checking that comments from the previous month's reviews have been actioned.
- Managing WIP write-offs/retrospective WIP to bill allocations as per the Firm's procedures
- Attending WIP Management meetings with senior stakeholders of business needs.
**SKILLS, EXPERIENCE & QUALIFICATIONS**
- Previous experience in a similar industry where billing is based on WIP/time recording - legal experience is not necessary, but desirable.
- Experienced with Microsoft Office suite, including advanced Excel skills - to include VLOOKUP and pivot tables etc.
- Working knowledge of UK and international VAT rules
- A methodical approach to work with a strong focus on accuracy
- Excellent written and verbal communication skills, with experience liaising with senior internal stakeholders.
- Enthusiasm, resilience, and a professional approach, with an excellent customer service ethic
- Ability to liaise with, persuade and influence colleagues at all levels
- Ability to remain organised, prioritise and multi-task particularly when managing a large workload under pressure and to tight deadlines.
- Ability to work confidentially, remaining discreet at all times
- Flexibility towards working out of regular hours at busy times.
**Qualifications**
- Accomplished academic background and demonstrated basic accounting knowledge - i.e. strong Mathematics GCSE and A-level
- A bachelor's degree or professional qualification such as AAT or similar would be desirable.
**IN RETURN**:

- You will receive a healthy salary of £35-40,000 (Dependant on Experience)
- A Great Company Benefits Package

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