Edi Administrator

**Reference: /MC/21-06/430/22/FR4**

**Job Title: EDI Administrator**

**Salary: Competitive**

**Working Hours: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week**

**Location: Bury St Edmunds**

**Reporting to**: Systems Manager - Catering Finance

**Purpose of role**

The successful applicant will be responsible for our EDI documents, making sure that Purchase Orders, Delivery Notes, and Invoicing flows from our suppliers over to our sites, investigating and chasing any errors to a resolution. Review and monitor dailyEDI processes and report any problems to stakeholders. You will also ensure that all information flows from outlets into our Accounts Packages. This is a great opportunity for someone who is wanting to take their first steps into a finance function, open tolearn new challenges and working within a fast-paced environment. We can also offer Study support.

**Main Duties**:

- Documents Management.- EDI Rejection List
- Chasing O/S EDI Accruals and missing invoices
- Chasing O/S Orders not invoices not yet invoiced
- Chasing sites to process invoices on the EDI portal
- Data Flow
- Ensuring information is entered in a timely manner
- Managing Imports/Exports of data from different Systems
- Assisting with EPOS tills teams
- Data Configuration
- Setting up news contracts
- Setting up new Suppliers
- Month End Journals
- Opening & Closing Stock Movements
- Saffron Stock Transfers
- Posting Accruals for Outstanding Invoices
- General
- Reset Saffron password / Create logins
- Liaise with saffron help desk with errors
- Document Summary Housekeeping (clearing orders)
- EDI invoices queries / chasing / troubleshooting
- Carry out site use training
- Potential for exposure with sector management accounts if desired

**Key relations**:

- Operational Managers
- Systems team
- Purchase ledger team
- Business Partnering team
- Sales ledger team

**Key Skills**:

- Attention to detail
- Process Driven
- Takes responsibility for own tasks and completes to a high standard
- Able to manage own workload and prioritise work loads to important deadlines
- Ability to use large data sets and disaggregate information
- Good excel skills
- Good Team Player

**Person specification**

Qualities

Required

Desired

Qualification in accounting

English & Maths Grade 4 or above

AAT level 2

Relevant experience in accounts

Experience within an Accounts Payable or Systems/Processing team

Time management skills

Ability to plan and prioritise workload using appropriate tools

Highly analytical

Demonstrate an understanding of analysing account reconciliations

Shows initiative to correct errors found from analysis

Good IT skills

Demonstrates skills in using excel

Understanding of Saffron system and export process

Flexible working

Understands accounting timetables and planning of hours required for month end

Attention to detail

Proven experience of identifying and resolving issues and variances

Previous reconciliation experience with evidence of improving processes