Invoice Administrator Purchasing
6 months ago
**WHO WE ARE**
QUINTESSENTIALLY BRITISH; DISTINCTLY GLOBAL.
At Ted Baker, we are a forward-thinking designer brand that values creativity, authenticity, and curiosity. Our iconic props, delightful details, and thoughtful touches set us apart, reflecting the qualities we seek in our People. We are on the lookout for motivated team members who bring ambition and authenticity together, driving success for the Ted Baker label.
**THE ROLE**
This role sits within our Purchasing & Merchandising function, working between the Accounts department, PDS and the P&M team to review, match and authorise purchase orders against invoices, prior to payment.
**MAIN RESPONSIBILITIES**
- Working as a key administrational part of the P&M Team in a high volume/ fast paced environment to ensure that the procurement process and all discrepancies are solved and completed on time.
- Approving all Ted Baker stock invoices on the ERP system (EVA from Jan'24)
- Prioritising and managing workload to ensure all supplier and partner invoices are approved on time, to be paid by the Finance Department.
- Liaise with internal and external team members, investigating and resolving PO and invoice discrepancies.
- Dealing with general internal and external queries, and reaching out personally, if necessary, to ensure timely resolution.
- A constant review of the PO and invoicing approval processes and suggest new ways of working to improve efficiencies.
- General ad-hoc administrative support to the team, prioritised by the Head of Merchandising
**TOOLS OF THE TRADE**
- Microsoft Excel - intermediate level.
- Previous experience working with invoices and with a stock control system - full training will be given on Ted specifics.
- Strong communication skills.
- Excellent attention to detail.
- Proactive and flexible, with the ability to prioritise work effectively.
- Logical thinker and capable problem solver.
- A solution focused mindset and ability to productively contribute to the wider team.
- Ability to work in a team and independently.
**PERSONAL TRAITS**
- Experience in a fast-paced and deadline driven environment
- Proven ability to work on own initiative and with a wider team
- Excellent listening, interpersonal, written and oral communication skills
- Positive, results driven, collaborative attitude
- Excellent organisational skills and attention to detail
- Ability to effectively prioritise and execute tasks that are deadline driven
- Accuracy at record keeping
- Passionate about their tasks and conscious of the impact that their work has on the wider business
TED’S VALUES
**AUTHENTIC**
We have the freedom to be our ‘best self’, being true to ourselves and others
**KIND**
We try to do the right thing: for each other, our communities, our planet and for Ted
**CURIOUS**
We are hungry to explore, innovate and think differently
**COURAGEOUS**
We have the confidence to be brave, have fun and discover the unexpected
**INCLUSIVE**
We embrace and respect individuality and celebrate difference & diversity
**BENEFITS**:
At Ted we offer a range of benefits to keep you well including our healthcare scheme, access to Aviva’s wellbeing app to track your fitness goals and assistance from the Retail Trust when you need a little help with life’s ups and downs. If you want to cycle to work, you can join our tax-free cycle scheme or if getting the train is more your thing then we’ll help with an interest free loan for an annual ticket.
We want you to share in Ted’s success so we’ll invite you to join our corporate bonus scheme and from time to time we run a share save scheme you can join. For your longer-term financial wellbeing we’ll pay into a pension scheme for you with Aviva.
And finally, we want you to enjoy wearing Ted We have a fantastic team discount scheme offering you a 75% employee discount, a friends and family discount scheme and the opportunity to shop in our fantastic onsite sample shop.
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