Oncology Spa

NHS AfC: Band 4

**Main area**
- Oncology

**Grade**
- NHS AfC: Band 4

**Contract**
- Permanent

**Hours**
- Full time
- Part time

32.5 hours per week

**Job ref**
- 164-5757591

**Site**
- City

**Town**
- Nottingham

**Salary**
- £25,147 - £27,596 per annum pro rata

**Salary period**
- Yearly

**Closing**
- Today at 23:59

Job overview

Working in busy Oncology department as Speciality PA

Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.

Main duties of the job

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

The successful applicant will have obtained 5 GCSE passes which will include English Language and Maths at grade C or above, will have a word processing or typing qualification (or experience); NVQ level 3 in Administration or equivalent experience.

The successful applicant will have excellent audio typing skills and be competent in the use Microsoft packages. Work based experience within hospital or health care setting is desirable but not essential

Working for our organisation

The Specialty PA is an integral part of the Oncology team. We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines.

Establish and maintain admin systems/databases.

Dealing with incoming mail, results/reports management.

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant.

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters as required.

Person specification

Training and Qualifications

Essential criteria
- Educated to GCSE standard at grade English and Maths A-C or similar through vocational training
- NVQ level 3 in administration or equivalent

Desirable criteria
- RSA III word-processing/text processing or equivalent

Experience

Essential criteria
- Demonstrates a minimum of 2 years secretarial experience
- Audio Typing experience
- Medical Terminology
- Experience in using Microsoft Office

Communication and relationship skills

Essential criteria
- Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues

Physical skills

Essential criteria
- Frequent use of VDU equipment

Planning and Organisation Skills

Essential criteria
- Manages time effectively and displays initiative
- Works within prescribed deadlines

Analytical and Judgement Skills

Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries

Other Requirements

Essential criteria
- Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
- Remains calm and co-operative under pressure or in difficult and uncertain situations
- Flexible approach to work
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: