Closed Churches Officer

3 weeks ago

Leeds, United Kingdom The Diocese of Leeds Full time

**PRIMARY PURPOSE OF THE POST**

The primary purpose of the Closed Church Officer role is to support the Mission & Pastoral Secretary and manage the process for seeking a new use for church buildings closed for regular public worship, on behalf of the Diocesan Mission & Pastoral Committee and in partnership with the Church Commissioners.

The Closed Churches Officer works as part of team, expected to work autonomously but under the line management of the Mission & Pastoral Secretary and in line with diocesan priorities and initiatives.

**MAIN DUTIES AND RESPONSIBILITIES**
- To act as executive secretary to the Closed Churches Task Group, attending all meetings of the Group or arranging a suitable substitute; preparing agendas and papers and ensuring minutes are finalised in a timely manner.
- Support the M&P Secretary in the delivery of committees' objectives related to closed church buildings and their grounds.
- Work independently and prioritise tasks effectively while ensuring alignment with the M&P Secretary’s direction and committees' objectives and the requirements of the Mission and Pastoral Measure 2011.
- With the M&P Secretary, advise parish clergy and officers on the statutory process relating to church closures and finding a new use for buildings, from the point at which potential closure is first notified and throughout the process.
- To carry out an initial site visit when notified of a potential closure in order to identify at an early stage any key issues in finding a new use for the building.
- Upon notification of proposed closure, to obtain and share with colleagues relevant background documentation in relation to the building (_e.g. QI report, title information, Inventory etc._) and request a ‘Pastoral Measure’ report from the Church Buildings Council.
- To request a full title report on the property (in liaison with the Church Commissioners’ Case Officer); to commission a condition report and other surveys as required.
- To arrange a pre-closure meeting with the parish in order to subsequently put in place practical arrangements such as closing off utilities and allocating a local key holder.
- To coordinate the itemising of closed church contents and identifying appropriate retention or disposal, ensuring the Mission & Pastoral Secretary is updated and liaising with the Team Co-ordinator to coordinate disposal in a timely manner, with permissions obtained as necessary in advance.
- To appoint an agent, in partnership with the Church Commissioners, to obtain a market appraisal report; and to agree a marketing strategy following receipt of report.
- In particular cases, and in consultation with the Church Commissioners, obtain planning permission for new use before marketing.
- Following marketing, to review offers received in conjunction with Mission & Pastoral Secretary, Church Commissioners and agents, and make formal recommendation.
- To arrange meetings where appropriate with other organisations with an interest in the future of the building (e.g. Local Planning Authority, Historic England, amenity societies etc) to seek advice.
- To arrange and attend with colleagues public meetings and to keep key local stakeholders (e.g. local councillors) abreast of developments.
- To support the Mission & Pastoral Secretary with the drafting of submissions by the Bishop to the Church Commissioners Mission, Pastoral and Church in response to formal objections to draft schemes, and to equip and brief colleagues appearing at hearings.
- To oversee the on-going care and security of the buildings as required, and to ensure regular maintenance; to ensure that keys for all buildings are accounted for at all times.
- To ensure insurance policies are accurate and up-to-date and to ensure compliance with requirements such as regular inspections.
- In collaboration with colleagues, to produce guidance for parishes in a format consistent with the wider _Barnabas: Encouraging Confidence_ offer and to contribute as required to learning communities and other initiatives arising from the _Barnabas_ offer.
- To maintain accurate and up-to-date records on all closed churches in consistent electronic formats, with contacts updated and key actions noted on case file, and with all relevant documents saved, including appropriate closing off of files and drawing down of funds on sale completions.
- To monitor progress on all cases and regularly communicate timescales and deadlines to colleagues both external (e.g. Church Commissioners, agents) and internal (e.g. Church Buildings and Pastoral Reorganisation and Property), following up regular intervals and escalating as appropriate to effect timely turnaround
- This job description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties and responsibilities appropriate and commensurate to the post.

**Job Types**: Full-time, Permanent, Graduate

**Salary

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