Station Administrator

Overview:
As the Station Admininstraor you will provide efficient and effective local administrative support, to the local station management team across the station. This is a part time permanent contract of 30 hours per week.

**Responsibilities**:
**JOB RESPONSIBILITIES**

The following responsibilities are associated with this job role:

- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee (s) on their first day within the business and to explain referencing and DBS check process.
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Maintaining employee (s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of unifroms in line with budget
- Processing eye car vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Kronos
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

**The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre**.

Qualifications:
**Qualifications and Competencies**
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language

Already reside in Jersey and hold the necessary housign qualifications
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**The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.