Working as part of a small team the post holder will contribute to the efficient operation of the Private Patient Department primarily assisting in the resolution of Accounts Payable and Accounts Receivable queries, processing manual payments and inputting of information onto Oracle to facilitate production of invoices

Resolution of queries from staff, customers and suppliers in accordance with internal weekly, monthly, quarterly and annual timetables and deadlines.

Address non-payment, incorrect or late payment of invoices, identifying solutions from a range of options.

Each member of the team will be allocated specific areas of responsibility but will be expected to rotate duties on a periodic basis and cover for colleagues as and when appropriate working without direct supervision.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

Purchase Order Invoices

Responsible for reviewing notifications relating to PO invoices and ensuring all queries are resolved on a timely basis to facilitate payment, discussing concerns regarding invoices or payments with staff, customers and suppliers.

Responsible for assisting requisitioners in the resolution of workflow notification queries.

Responsible for clearance of payment and multi-line holds as directed by Private Patient Finance Supervisor.

Calculates payments and decides whether and how to pursue over and underpayments.

Non PO Invoices

Responsible for reviewing non PO invoices in Oracle and ensuring that these are forwarded to departmental managers/budget holders for coding and approval.

Responsible for dealing with non PO queries on a timely basis to facilitate payment.

Debtor Invoicing

Responsible for raising invoices on a monthly basis ensuring that the correct organisation is invoiced and appropriate back up information is provided to enable prompt payment.

Responsible for a number of dunning level actions ensuring that these are completed in accordance with internal deadlines.

Responsible for the collation and preparation of paperwork and any associated correspondence in respect of debts to be referred to External Debt Recovery (EDR).

Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.

Responsible for undertaking credit control activities as directed by manager.

Other

Analyse financial data to identify errors and identify inconsistencies and solutions.

Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust.

Assist in the completion of appropriate year end working papers for production of annual accounts.

Complete complex and detailed financial calculations.

Responsible for the preparation and input of journals in respect of debtor and creditor balances outside sub-ledgers.

Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts.

Receipting and recording of any local banking's.

Responsible for processing urgent payments ensuring all transactions are documented and notified to the Private Patient Finance Supervisor for prepay hold to be actioned.

Ensure that procedure notes are available for all tasks undertaken by the section.

Forwarding invoices and documents to SBS as and when necessary.

Assist the Private Patient Finance Supervisor in delivering informal on the job training to work colleagues on a range of accounts payable and receivable tasks.

Contribute to changes in procedures in-line with developments in legislation.

Provide cover for the Private Patient Finance Supervisor as and when appropriate.