Business Office Administrator

4 weeks ago

Bolton, United Kingdom Agilisys Full time

J**ob Title: Business Office Administrator Role**

**Division: IT**

**Reports to: Business Office Team Leader**

**Location: Wigan & Bolton**

**ABOUT US**:
Agilisys helps public sector partners improve their services through digital innovation. We are an innovative digital and data provider that helps our clients transform their services through data and technology.

While Agilisys already has a mature and profitable local government business we are now increasingly pivoting towards our Agilisys Data & Decisions practice, which helps the NHS to operate more effectively and do more with less at a time of real need and change.

We are committed to improving citizen outcomes - reducing waiting lists, improving ambulance response times. This is a great opportunity to make a real social impact in a fast-moving but well-established company.

Agilisys is majority owned by Blenheim Chalcot (BC), a world leading digital venture builder that has been embedded at Agilisys from the start.

**OUR VALUES**

**Partnership**, we become one team and family with organisations, helping them to navigate change and stay agile.

**Integrity**, our people really care, going beyond the brief to make change happen for organisations and citizens.

**Innovation**, we bring together the right technologies and services to design solutions that work.

**Passion**, we are passionate about - and dedicated to - public services and improving people's lives.

**THE ROLE**

**Key responsibilities**

The Business Office Administrator is a vital role within business and this role will provide ongoing support for multiple clients using all necessary systems.

The successful Business Office Administrator will play a vital role in leading and shaping both Wigan & Bolton contracts to make sure we provide the best customer service and value for money.

**Specific duties**

Depending on the project, you will need to be comfortable doing the following:

- Dealing with calls that come into Support works for procurement of goods/services
- Liaising with suppliers to obtain best possible prices
- Raise PAFs on APT System once order approved placing it with supplier for Bolton & Wigan & IHL, Sandwell & Sefton
- Raising invoices for payment by Bolton and Wigan.
- Taking deliveries and GRN/goods receipting orders
- Liaise with Agilisys accounts payable over invoices
- Asset tagging equipment if required and adding them to the CMDB
- Processing mobile phone deliveries/collections
- Reporting warranty repairs/out of warranty repairs
- Issue/activate Cotags for access to the Agilisys office
- Process new supplier requests through head office
- Maintaining stock levels of stationary, tea, coffee etc
- Weekly check on orders outstanding chase supplier if necessary to get an ETA and advise customer of this
- Process new client requests
- Stock control regular stock take of equipment in the stock room
- Liaise with Virgin Media/Eclipse/Updata regarding any installs/cease request

We thrive on innovation which is best done through in person collaboration. Though we take a flexible based approach to our working hours, this role will typically spends 4 days per week working from the either Bolton or Wigan Agilisys Offices

**ABOUT YOU**

**What we expect from you from a personal perspective**:
You will be a dynamic and disciplined thinker with a strong intellect, an entrepreneurial spirit and a passion for making a mark in fast-paced, growing environments.
- You will be entrepreneurial with an ability to flourish while working alongside similarly intellectually curious senior executives.
- You will have a low ego, be able to thrive in a learning environment and be willing to listen.
- You will be pragmatic and outcome-oriented, with a bias for action and ability to rapidly adjust as required.
- You will have experience operating in a matrix and constantly changing environment, and will have demonstrable experience navigating a fast paced, dynamic working environment.
- A team player with excellent written and verbal communication skills
- Organised with high attention to detail the ability to multi-task, prioritise, and manage time effectively
- A good communicator with excellent verbal, presentation, and written skills
- Good Computer Skills
- High level of ethics, integrity, discretion, and confidentiality
- Ability to prioritize and act on key issues
- Strong computer skills (Excel, Word, PowerPoint)
- Willingness to learn new skills
- Be able to lift and carry as this job entails taken deliveries of varying sizes and weights

**WHAT WE CAN OFFER YOU**:

- Be exposed to the right mix of challenges, within a culture that promotes continuous learning and development
- A fun and open working atmosphere
- Benefits: Enhanced Pension Scheme, Health Insurance, Life Assurance
- Access to exclusive discounts and offer with variety of retails providers through the company's "Perks at Work" scheme.
- 25 days annual leave (with the option to buy more) pro rata due to fixed

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