Legal Assistant

5 months ago

London, United Kingdom Hill Dickinson LLP Full time

Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Liverpool, Manchester, London, Leeds, Newcastle, Piraeus, Singapore, Monaco and Hong Kong. With more than 950 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.

Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.

**Job role**:Legal Assistant

**Hours**: Monday to Friday, 09:00 - 17:00 (35 hours per week)

As the winner of two Working Families’ awards for ‘Best UK employer for Flexible Recruitment 2022’ and ‘Best UK employer for Flexible Working Award 2020’, we are happy to consider flexible working opportunities to help you balance your work and home life.

**Team**:Shipping - UK

**Location**:London

**Benefits**: At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people.

Here are some examples of what we offer:

- 25 days’ annual leave
- Birthday privilege day and Christmas shutdown
- Holiday buy, sell and carryover scheme
- 2 charity volunteering or pro bono days
- Flexible, agile and home working
- BUPA
- Permanent health insurance
- Flexible pension scheme
- Medicash
- EAP with access to counselling
- Enhanced family leave policies
- Access to 10 days fully subsidised emergency or back-up care per year
- Life assurance
- Annual travel season ticket loan
- Dress for your day policy
- Bespoke training and development opportunities
- Financial contribution towards home working equipment

**Role overview**
- Introduction to the role:_

The Shipping - UK team are looking to recruit a Legal Assistant to join the team in London. The Shipping - UK team has fifteen partners and legal directors who you will be working for directly and will be required to support other fee earners within the team as and when required.
- Introduction to the team:_

This is an exciting and rare opportunity to join a highly regarded Shipping Team within the wider Marine Business Group in the London office. The team are ranked in the Legal 500.

The team deals with both commercial and contentious matters. This includes ship arrest, contractual disputes, cargo claims, personal injury, ship sale and purchase and advising on terms and conditions.

**Key responsibilities**:
To provide bespoke administrative support to the staff within the Shipping - UK team.
- Prepare monthly client billing, expense claims and general finance tasks
- Conducting accurate billing on a monthly basis as required by clients
- Client specific support who have a significant amount of admin prior to the billing process
- Co-ordinating client requirements such as purchase orders and rates to ensure accurate at all times
- Managing specific client financial information requests
- File Management - creating and archiving electronic files and ensuring compliance procedures are adhered to
- Records - archiving and recovery of records as requested by fee earning staff
- Scanning and photocopying documents
- Copying and distributing documents, ensuring they reach their destination.
- Legal research
- Assisting the team with transactions
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Responsible for company secretarial matters
- Dealing with post completion transaction matters
- Dealing with expenses and payment of invoices
- Diary management and arranging meetings
- General administration/support tasks, as required

**What are we looking for**:

- Essential_
- Administrative experience gained within a professional services environment
- Understanding of the Legal industry
- Ability to organise own work effectively and has the ability to handle multiple projects, shifting priorities and meet deadlines
- Excellent communication skills
- Ability to operate in a busy target driven environment
- Demonstrates understanding of client needs/expectations
- Excellent attention to detail
- Ability to handle sensitive matters and maintain confidentiality
- Demonstrable experience of working flexibly and proactively within a team structure along with the ability to work to own initiative
- Desirable_
- Previous administrative experience in a busy legal environment
- Conversant with a Document Management System (DMS)
- Knowledge of anti-money laundering and data protection laws

**Equality, Diversity and Inclusion**

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic

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