Pastoral Assistant/church Administrator

3 weeks ago

Manchester, United Kingdom The Pathfinder Full time

**JOB SUMMARY**

The successful applicant will be responsible for the day-to-day management and function of the church office for our congregation. The administrator would be expected to provide support and assistance with church policies and procedures, as well as with systems and operations, to ensure the excellent administration necessary for the effective functioning of the church.

**ESSENTIAL FUNCTIONS**

Reasonable accommodations may enable individuals with disabilities to perform essential functions.
- Be a committed evangelical/Pentecostal Christian.
- Understand the West Africa / Caribbean culture (at least able to speak one local African language), and able to minister to the need peculiar to that ethnic group.
- Offer pastoral support to people from different cultures, and minority ethnic groups, especially those whose first language is primarily not English and understand some of the challenges and complexities that these migrants who have relocated would typically face.
- To provide friendly, excellent, and efficient administrative support for: The Leadership Team;
- The Trustees, The Ministry Teams

**Administration**

1. Responsible for the effective and efficient management of the church office as the first point of call for all enquiries from both church members and the wider community

2. Organising, promoting and overseeing the administrative aspects of church meetings and events

3. Oversight of church membership (current and new), to include data entry, first follow-up contacts, and new member letters

4. Design, compilation and production of information material including weekly church communication, posters, leaflets and welcome packs

5. Maintaining church database using church suite

6. Maintaining and ordering office and church supplies

7. Training and continued development of volunteer teams to support church gatherings, events and services

8. Provide administration support to ministry teams as required

9. Compilation and management of rotas for some serving teams/volunteers

10. Managing church calendar and buildings diary

11. Regular reporting to Leadership Team and Trustees

**Church Buildings Management**

1. To be responsible for the hiring of buildings to internal and external bodies

2. To be responsible for organising the day-to-day care, maintenance, cleaning, and use of the church buildings

3. Responsible for the supervision and support of cleaning and caretaking staff

4. To liaise with necessary persons regarding any maintenance issues and equipment maintenance and external contractors

Finances

1. Processing cash and card transactions and weekly banking

2. Maintaining, monitoring and reviewing budgets and spending on office support and related services and the day-to-day operation and maintenance of Trust buildings

**POSITION TYPE/EXPECTED HOURS OF WORK**

This is a full-time position (35 hrs.) Mon. - Thurs. weekly; the schedule may vary

with occasional evenings, weekends, and special events required.

**EDUCATION AND EXPERIENCE**
- High school education, GED, or equivalent experience required. Bachelor’s degree is highly preferred
- Minimum 2 years of experience working or volunteering in small groups with strong administrative skills; preferably in a large high-capacity work and/or ministry environment

**Reporting Structure**

Reporting to the Senior Pastor

COVID-19 precaution(s):

- Remote interview process

Flexible Working Options Available:

- Flexitime

Work Remotely
- No
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._

Pay: £20,400.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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