Accounts Administrator

3 months ago

Leyland, United Kingdom Lancashire Renewables Ltd Full time

Due to an internal promotion Lancashire Renewables Ltd are seeking a skilled Accounts Administrator to join our expanding Business & Finance Team as the Company embarks on an exciting journey of growth and development.

As the Accounts Administrator, you will play a critical role in ensuring the accuracy and efficiency of financial operations in relation to Purchase Ledger, Payroll and General Ledger. We're looking for someone with finance and payroll experience who thrives in a fast-paced environment, pays meticulous attention to detail, and is proactive in their approach.

If you believe your skills are a match for this role, we'd love to hear from you. In return for your dedication and contribution, we offer a range of benefits designed to support and reward our employees:

- Personal training and development plan
- Company contributory pension scheme
- Death in Service cover
- Company sick pay scheme
- Additional annual leave entitlement for long service
- Cycle to work scheme
- Wellbeing support for mental health

Please note the Job Description and Person Specification below will be used for shortlisting purposes.

**Job Summary**:
**Key Responsibilities**:
**Financial Records Administration**
- Maintaining accurate and up-to-date financial records, in line with policies and procedures.
- Recording financial transactions in ledgers and accounting software.
- Processing of invoices, payments, and statements.
- Processing of payroll data.
- Monitoring of KPI’s to include first time match rate and retrospective purchase orders.

**Preparation and Reconciliation of Financial Information**
- Prepare, reconcile, and provide comprehensive reporting of payroll data.
- Prepare supplier statement reconciliation to ledger records.
- Manage trackers to monitor expenditures for cost centre budget holders and ongoing projects.
- Ensure accurate documentation of master data modifications.
- Collaborate in the reconciliation of cost performance to support overall financial analysis and decision-making processes.

**Financial Reporting**
- Assist with month end procedures, cost performance review and management reporting.
- Actively participate in monthly budget meetings with budget holders.
- Prepare accurate forecast information for specific cost centres.
- Undertake ad hoc projects as required by the Management Accountants.

**Compliance and Regulations**
- Ensure regulatory compliance by staying updated with financial regulations and adhering to tax laws, accounting standards, and industry-specific regulations.
- Establish and maintain accurate financial records and documentation (QMS) to demonstrate compliance with regulations, including proper storage and organisation of documents for audits and inspections.

**Systems maintenance and improvement**
- Uphold the integrity of financial systems through diligent housekeeping and data management.
- Continuously assess and optimise financial systems to improve efficiency and effectiveness. This includes identifying bottlenecks, streamlining processes, and implementing automation solutions where appropriate to enhance productivity and reduce manual workload.

**Customer Service**
- Interface with internal customers and external suppliers regarding financial processes and procedures.
- Resolving invoice discrepancies and disputes in a timely manner, following up on overdue payments and invoices, and monitoring and reporting of aged creditors.

**Person Specification**:
**Education & Training**:

- AAT Level 3 or relevant work experience (Essential)
- GCSE / Level 2 Qualification in Maths and English (Essential)
- Hold or working towards AAT Level 4 (Desirable)
- Advanced Microsoft Excel Qualification (Desirable)

**Work Experience**:

- Ability to demonstrate a clear understanding of Finance and have relevant experience (Essential)
- Relevant experience working within a financial system such as CODA or similar system (Essential)
- Proficient in financial processing such as purchase ledger, payroll and general ledger (Essential)
- Experience of assisting with an external audit (Essential)
- Customer service skills with a focus on meeting the needs of managers, customers, and suppliers (Essential)
- Experience in the waste sector or similar processing / manufacturing sector (Desirable)
- Experience of business systems such Time and Attendance Systems and Payroll (Desirable)
- Experience of financial processing such as sales ledger and treasury (Desirable)

**Skills and knowledge**:

- Knowledge of financial cycle and related duties (Essential)
- Knowledge of financial related systems (Essential)
- Knowledge of segregation of duties and governance (Essential)
- Knowledge of procure to pay process (Essential)
- Proficient in the use of Microsoft office; Microsoft Excel, Word (Essential)
- Excellent interpersonal skills both written and verbal (Essential)
- Awareness of industry specific legislation and compliance standards (Essential)
- Ability to prioritise tasks in line

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