Accounts Payable Clerk
5 months ago
We are looking for an experienced Purchase ledger Clerk/ Accounts assistant with strong all-round general accounts knowledge or working towards an accounting qualification.
Working as part of a larger team, reporting directly to the Accounts Payable manager, the role would suit someone who has previous experience in working across multiple companies and can confidently undertake multiple accounts payable tasks and the wider finance duties assigned to the accounts payable department including payment runs and bank reconciliation. Experience with working on the NetSuite/Oracle systems and Coupa would be an advantage.
Experience and requirements
- An aptitude for IT - excellent working knowledge of Excel, online banking, and accounting software including a business spend and management system.
- Recent and relevant Purchase ledger experience and wider accounting processes and responsibilities.
- The ability to work successfully in a busy process driven environment.
- A high degree of data accuracy, attention to detail and ability to use own initiative.
- Good communication skills, able to effectively resolve queries both internal and external and maintain relationships with suppliers and department heads.
- A flexible attitude to working, able to multitask and share the roles and responsibilities of the AP department as a team with mínimal supervision.
Key role responsibilities
- Matching, checking, and processing invoices and coordinating progression of related queries into approvals.
- Reconciling supplier statements to the AP ledger accounts.
- Resolving purchase ledger queries internally and externally with suppliers and departments.
- Bank reconciliation matching lines on bank statements and ensuring accuracy and dealing with any returned payments.
- Raising ad hoc payments and AR refunds directly into our online banking system ensuring accuracy and appropriate approvals are sort.
- Raising payment runs on our banking system and business spend management system ensuring accuracy and appropriate approvals are maintained.
- Raising new suppliers.
- Analyzing data from spreadsheets for upload into our accounting system.
- Staff expenses analysis and ensure compliance with policies.
- Contribute to the ongoing process improvements within the department.
- Month end reporting and monitoring Key suppliers against reconciliations and payments required outside of payment runs.
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