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Personal Assistant

7 months ago

Chatham, United Kingdom Spire Healthcare Full time

**Personal Assistant | Spire The Alexandra Hospital | Chatham | Permanent | Full time |**

To support the HD, and SMT by ensuring effective communication and dissemination of business developments and clinically targeted information within the hospital. A forum to promote a patient and learning-focused culture and to monitor the quality of care provided within the hospital, providing a direct link to Clinical Governance and MAC

**Duties and responsibilities**
- Co-ordinate the Hospital Directors office, achieving high standards in terms of efficiency, presentation standards and customer care
- Organise the HD electronic diary and communications in line with priorities, deadlines and personal commitments, providing relevant back-up material
- Assist in organising the daily schedule of the HD ensuring files and documents are available and up-to-date, and that the Director of Clinical Services is briefed on the day’s activities. This will include travel arrangements
- Deal with a wide range of telephone enquiries and assist within the authority of the management of post
- Prepare agendas/papers for meetings including production of minutes. Attend these meetings as required
- Arrange routine and ad-hoc meetings, briefings and hospital events, preparing necessary agendas, reports, minutes, overheads, etc.
- Ensure business and financial information is stored, maintained and retrieved in a systematic secure, efficient and confidential manner
- Establish effective links and communication with all members of the Hospital’s management team
- Produce itineraries for visits by Senior/Head Office personnel, VIPs and other visitors, ensuring arrangements, catering and transport are of the correct standard
- Organise the management teams on call and duty manager rota ensuring these are communicated effectively throughout the hospital
- Prepare regular and ad hoc staff communication notices, e.g. hospital updates
- Reconcile expenses for the Hospital Director
- Dissemination of Policy updates, maintaining evidence tracker log and hard copy files for all staff access

**Who we're looking for**
- Proven track record of holding a similar position, preferably at senior management level
- Computer literate: a good working knowledge of word processing is essential, preferably Microsoft Office
Knowledge of Zoom meeting set-up preferable
- Accurate, fast typing skills
- Strong interpersonal skills with the ability to communicate effectively at all levels offering support and advice where needed
- Good written, verbal communication and interpersonal skills
- Excellent organisational skills, the ability to manage time well, prioritise workload and the work to deadlines
- At all times maintain complete trust, loyalty, confidentiality and discretion
- Understanding of the importance of, and respect for confidential information, underpinned by an understanding of the Data Protection Act

**Benefits**

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance

**Our Values**

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

- Driving clinical excellence
- Doing the right thing
- Caring is our passion
- Keeping it simple
- Delivering on our promises
- Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

**_For us, it's more than just treating patients; it's about looking after people._