Executive Assistant to Executive Directors

2 weeks ago

Chippenham, United Kingdom NHS Bath and North East Somerset, Swindon and Wiltshire ICB Full time

BSW ICB is looking to recruit 2 Executive Assistants (EA) within the Executive Support Team. The EAs will provide comprehensive personal assistance, secretarial, operational and organizational support to Executive Directors enabling efficient operation of their portfolios.

Part of this fast-paced role will require for you to be an effective communication link between internal and external senior stakeholders.

The post holders will provide high quality Executive Assistant support, incorporating administrative support to other nominated Board Members and Senior Managers. The post holders will provide cover arrangements to other Executive Assistants when needed and administrative support for specified ICB meetings.

If you are offered employment with us, you will have the opportunity to join a friendly, quality focused and dynamic team that is supportive and cares about your working experience and your wellbeing.

BSW ICB have adopted agile working so this means the successful applicant will predominately be working from home but may be requested to work in any one of the ICB’s office bases across BaNES, Swindon and Wiltshire. You will also have a contractual base within the BSW ICB office where your team is based.

**Benefits BSW ICB offer include**:
NHS Pension Scheme

Generous NHS annual leave entitlements commencing at 27 days per year rising to 33 days per year, pro rata, plus bank holidays

Flexible working

Modern IT equipment and an in-house IT help facility

Colleague wellbeing support through a Staff Support Service and a wealth of wellbeing guidance and offers

Colleague engagement forums and events

Financial wellbeing guidance and benefits (including NHS staff offers, health service discounts, cycle scheme, car lease scheme, money helper service)

Opportunities for learning through training and continuous development

Opportunity to buy additional annual leave

To provide a comprehensive and wide-ranging Executive Assistant service to Executive Directors.

Act as a first port of call for enquiries to the Executive Directors and be responsible for dealing with all correspondence and telephone queries, prioritising, filtering, redirecting and actioning as appropriate, in a sympathetic, effective, timely and confidential manner, making short term adjustments where necessary.

Proactively manage and maintain the diaries of the Executive Directors in a proactive manner, using independent judgement to prioritise work schedules in accordance with changing priorities, and liaising and negotiating with all relevant parties in an efficient and effective manger.

Organise, prepare and co-ordinate attendance at off-site meetings and Conferences including associated hotel accommodation and travel requirements, ensuring these are within budgetary constraints and make accurate judgements in order to minimise disruption of the time of the Executive Directors.

Arrange meetings, including preparing meeting schedules, drafting of agendas, receiving and distributing papers, printing papers or loading them onto appropriate platforms, and preparing and updating action trackers. The meetings will be with external stakeholders and added to as requested by the Executive Directors.

Produce and distribute agendas and papers for meetings with internal and external membership as required, including sending invitations, arranging venues and catering requirements.

Take and transcribe formal minutes for specified management level meetings (and ad hoc meetings when required), producing and distributing minutes in an accurate and timely manner.

As requested, draft documents for approval, from information requested and received, leading to production of accurately typed reports, letters and all other correspondence.

Collate relevant letters, presentations, reports, documentation and briefing papers for a variety of key internal and external stakeholders ensuring professional standards are maintained using a variety of software packages.

Administer recruitment processes for the Executive Directors, including formatting job descriptions and adverts, assisting with administration of shortlisting, organising the interview process, carrying out mandatory pre
- employment checks, and organising inductions and equipment for New Starters.

Ensure the Executive Directors’ expense claims are processed in accordance with policies and procedures and inputted/authorised on time to proceed for payment.

Create and maintain attendance management, training and performance and appraisal records for the Executive Directors and staff reporting to them. Maintain accurate and confidential personnel files for the Executive Directors.

Create and maintain an efficient and accessible filing and bring forward system, ensuring the Executive Directors receive paperwork at the appropriate time to prepare for meetings and ensure deadlines are adhered to.

To maintain efficient office systems and records, including electronic filing systems (K Drive

  • Executive Assistant to Executive Directors

    2 weeks ago

    Chippenham, United Kingdom NHS Bath and North East Somerset, Swindon and Wiltshire ICB Full time

    Job summary BSW ICB is looking to recruit 2 Executive Assistants (EA) within the Executive Support Team. The EAs will provide comprehensive personal assistance, secretarial, operational and organizational support to Executive Directors enabling efficient operation of their portfolios. Main duties of the job Part of this fast-paced role will...

  • Executive Assistant

    2 months ago

    Chippenham, United Kingdom Siemens Full time

    Siemens Mobility inspires the world to move forward more intelligently and sustainably. We’re engineering AI driven, IoT empowered transportation, giving people more freedom and the planet a greener future. And, we’re inspiring the world of work to be more progressive - leading by example in how we support our colleagues in innovating, learning and...

  • Business Development Executive Director

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. We are looking for a Business Development Executive to drive growth and profitability. Territory mapping, developing knowledge and information about businesses and the local Building strong relationships with customers. *...

  • Business Development Executive Director

    2 weeks ago

    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. We are looking for a Business Development Executive to drive growth and profitability. Territory mapping, developing knowledge and information about businesses and the local Building strong relationships with customers. ...

  • Business Development Executive Director

    2 weeks ago

    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. We are looking for a Business Development Executive to drive growth and profitability. Territory mapping, developing knowledge and information about businesses and the local Building strong relationships with customers. ...

  • Business Development Executive Director

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. We are looking for a Business Development Executive to drive growth and profitability. Territory mapping, developing knowledge and information about businesses and the local Building strong relationships with customers. ...

  • Executive Assistant

    5 days ago

    Chippenham, United Kingdom Wincanton Full time

    **Overview** Wincanton is recruiting for a Corporate Executive Assistant to join the EA team which is responsible for looking after the administrative requirements across the business. Reporting to the Manager/Executive Assistant, this role will sit within the Secretariat team and offer excellent exposure to key stakeholders across the Senior Management...

  • Business Development Executive

    1 week ago

    Chippenham, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region.Previous experience and proven success in B2B sales is essential. We are looking for a Business Development Executive to drive growth and profitability.Key Accountabilities:* Identifying new opportunities and following up leads.*...

  • Marketing Executive

    1 month ago

    Chippenham, United Kingdom Rocking Zebra Full time

    Marketing Executive (office based) Melksham £25000 - £30000 This is a fantastic opportunity for someone on the upward curve of their marketing career and looking for a position they can continue to grow, develop and be promoted in. Working for one of the Directors of the business, you will join as a Marketing Executive, working alongside Graphic &...

  • Business Development Executive

    3 weeks ago

    Chippenham, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. Previous experience and proven success in B2B sales is essential. We are looking for a Business Development Executive to drive growth and profitability. Key Accountabilities: * Identifying new opportunities and following up...

  • Business Development Executive

    2 weeks ago

    Chippenham, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region. Previous experience and proven success in B2B sales is essential. We are looking for a Business Development Executive to drive growth and profitability. Key Accountabilities: * Identifying new opportunities and following up...

  • Business Development Executive

    3 weeks ago

    Chippenham, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region.Previous experience and proven success in B2B sales is essential. We are looking for a Business Development Executive to drive growth and profitability.Key Accountabilities:* Identifying new opportunities and following up leads.*...

  • Business Development Executive

    2 weeks ago

    Chippenham, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie are looking to hire a Business Development Executive to continue their expansion in the South West region.Previous experience and proven success in B2B sales is essential. We are looking for a Business Development Executive to drive growth and profitability.Key Accountabilities:* Identifying new opportunities and following up leads.*...

  • Executive Assistant

    1 week ago

    Chippenham, United Kingdom Wincanton Full time

    **Overview** The EA roles are responsible for looking after the administrative requirements across the business. The team should be flexible to provide support where needed. Reporting to the Manager / Executive Assistant, these roles sit within the Secretariat team and offer excellent exposure to key stakeholders across the Senior Management Group and...

  • Executive Assistant to The Head of Operations

    2 weeks ago

    Chippenham, United Kingdom V12 Footwear Full time

    **About the Business**: At V12 we design and make safety footwear for demanding working environments. Our footwear is designed with four simple but important principles in mind: comfort, health, safety and durability. Established in 1998, we supply safety footwear to high profile industry leaders such as BP, Rolls Royce, Honda and Sky. We operate globally...

  • Executive Administrator

    1 week ago

    Chippenham, United Kingdom New Resource Recruitment Full time

    We are delighted to be working on behalf of a leading fundraising services provider based in brand new, state of the art premises on the outskirts of Chippenham. They now require an Account Executive to join them on a full time and permanent basis. You will be reporting to the Account Director and supporting the Account Management Team with administrative...

  • Marketing Executive

    2 months ago

    Chippenham, United Kingdom Juice Recruitment Ltd Full time

    Are you seeking your next role in Marketing? Do you have a passion for all things creative and are looking to develop your skillset in a friendly and supportive work environment? Juice is thrilled to be supporting a leading supplier based in Chippenham, in their search for a talented Marketing Executive to join their team. In this role you will e...

  • Account Executive

    4 weeks ago

    Chippenham, United Kingdom Concept Resourcing Full time

    Account Executive - Graduate SchemeAn amazing Graduate Scheme with a rapidly growing Technology company. Based in Manchester, looking for graduates that are eager to advance their career rapidly within the mass growing IT industry. As an Account Executive, you will be responsible for maintaining relationships with existing clients along with generating new...

  • Account Executive

    2 weeks ago

    Chippenham, United Kingdom Concept Resourcing Full time

    Account Executive - Graduate SchemeAn amazing Graduate Scheme with a rapidly growing Technology company. Based in Manchester, looking for graduates that are eager to advance their career rapidly within the mass growing IT industry. As an Account Executive, you will be responsible for maintaining relationships with existing clients along with generating new...

  • Account Executive

    4 weeks ago

    Chippenham, United Kingdom Concept Resourcing Full time

    Account Executive - Graduate Scheme An amazing Graduate Scheme with a rapidly growing Technology company. Based in Manchester, looking for graduates that are eager to advance their career rapidly within the mass growing IT industry. As an Account Executive, you will be responsible for maintaining relationships with existing clients along with generating...