Programming Assistant

4 months ago

Bishop's Castle, United Kingdom Arts Alive Full time

The main aims of this post are to assist both the Live events and Flicks teams to deliver on our priorities and to help with all administrative aspects of the running of Arts Alive. We have a dedicated Artistic Director, Marketing and Engagement Manager, Promoter and Audience support staff and this role is to support the team administratively in these respective roles.

**Live Events**
- Scheduling - matching dates and venues for programming companies into venues
- Making diarised schedules for company and venue contact throughout the season
- Compiling contracts for companies and venues for events
- Liaising with artists to collect marketing material for each season including videos, images and other assets and other documents such as Public Liability and Risk Assessments
- Physical printing of some marketing materials and posting to venues
- Assistance with event listings on external websites including Facebook
- Assistance with show research to support the marketing of shows
- Creating and managing bookings for training events for Promoters and artists on platforms such as Eventbrite
- Collating post-event feedback and monitoring
- Diarising team meetings and other events, as required
- Agenda collation for team meetings and note-taking. Attending other meetings (online and in person) as required to take notes and capture actions
- Updating records of activity as required
- Attendance at selected events throughout the year, including the annual live event
- Any other reasonable task linked to the administrative support of the live programming

**Flicks**
- Assistance with the collation of monitoring and feedback from audiences
- Assisting in the production of posters for selected venues and other advertising media
- Assistance with film research to support marketing of films E.g. have they won any awards?
- Attendance at selected events throughout the year including the annual flicks event
- Any other reasonable task linked to the administrative support of the Flicks programming

**Overall**
- Compiling and updating mailing lists for artists, audiences, promoters and other stakeholders
- Reconcile Paypal and Stripe ticket sales
- Checking invoices sent to Xero and forward for processing to our accounts team
- Assistance in basic website updates via Umbraco
- Assistance with banking and postage
- Work with and assist where necessary other members of the team including Marketing, Audience and Promoter Support
- Any other reasonable task.

**Job Type**: Part-time

**Salary**: £12.00 per hour

Expected hours: 22.5 per week

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Bishop's Castle

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