Receptionist/pa

Property Admin Assistant/Receptionist

Hours

8.30am - 5.30pm

Salary

£22,000 - £25,000 depending on experience

We are looking for a full time Receptionist to start immediately, based at our Head Office in Blackburn.

The Adhan Group is a large, nationally recognised property company specialising in the management of industrial & retail properties as well as a growing number of retail centric assets.

**About the Role**

We are looking for a highly motivated and enthusiastic individual to be responsible for assisting in the day-to-day running, Property Department providing a professional front of house service. This post offers a variety and challenges throughout a range of Companies, mainly property development, property management, retail centric and construction.

You will assist in the provision of an efficient and effective clerical and administrative support service as well as seek to support the owners of the company in a variety of tasks.
- **Key Responsibilities, Accountabilities and Duties**_
- Dealing with all aspects of property rental enquiries and appropriate administration in Property Department.
- Carry out general property administrative tasks as designated by the Group owners, including typing tenancy and licence agreements, correspondence, reports and minutes.
- Carry out general front of house duties, including meeting and greeting clients and visitors, distributing incoming and franking outgoing post, maintaining levels of stationary, conducting office viewings, taking bookings and setting up meetings, tenant billing.
- Answer/deal with queries both face to face and via the telephone, being the first port of call for incoming property calls, including repair and maintenance queries as well as calls for tenants. Take messages and pass them to the relevant member of staff in an appropriate and timely manner.
- Answer / deal with repair and maintenance queries and log appropriately.
- Maintain the general filing system in line with the Company policies and procedures; using both manual and computerised systems, to include inputting data, keeping records, statistics, confidential and general filing systems as directed, and maintaining archive records.
- Assisting with the collation of information for and distribution of the Operation & Maintenance Manuals.
- **Essential Knowledge, Skills, Experience and Qualifications**:_
- 5 GCSE’s at grade C or above, which must include English Language and Mathematics
- Well organised with the ability to work to tight deadlines and demonstrate attention to detail
- Excellent WORKING knowledge of Word/Excel/Access/Outlook/ /Internet
- Good communication and interpersonal skills
- Ability to be flexible, as required
- Someone keen to learn and inquisitive

**Salary**: £22,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Blackburn, Lancashire: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: AG 19
Expected start date: 06/03/2023