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Staff Coordinator

4 months ago

Liverpool, United Kingdom LFUK Recruitment Full time

LFUK are looking for an experienced Staffing Co-Ordinator to join their clients team in the Liverpool area.

40 hours a week.

The role will involve but is not limited to
- Administration of internal systems (SAP/HF) including rostering of day to day and staff, managing timesheet authorization, raising sales orders/PO’s in line with company policy, dealing with all staff queries.
- Online ordering of supplies
- Liaising with the Manager
- Provide weekly reports to the Contract Manager
- Liaising with the clients
- Dealing with the recruitment for day to day and casual staff members
- Data entry and updating the (DCR) Document Control Register for our ISO 9001 accreditation
- Organise the induction and SWMS training process
- Arrange display on all whiteboards of any relevant information to assist management and staff. ToolBox information/updated policies.
- Attend all team briefings and keep meeting notes on key issues
- Ensure event and day to day supervisors and the Manager are aware of any staff that fail to show for a shift, including updating Humanforce
- Ensure roster in Humanforce is continually updated in liaison with Manager
- Ensure all staff are registered and able to use Humanforce
- Ensure all paperwork relating to hiring or venue inducting staff has been completed and passed to the Payroll Department
- Ensure incident/accident reports are completed accurately and information passed on to the Venue Presentation Contract Manager
- Answer phones and direct calls/take messages as required including instructing staff via radio for helpdesk calls
- Ensure all information relating to the event is recorded in the CVM’s weekly Venue Diary
- Under the direction of the Manager responsible for providing general administrative and operational support with particular responsibility for the following tasks:

- Liaise with the Manager to staffing levels required
- Ensure appropriate number of Event Administrators/Helpdesks are employed for the event if applicable
- Roster shifts and confirm staff accordingly

**Experience & Qualifications**
- Proven experience in administrative support, ideally in the event/venue industry, or similar service related industry, in a client/contractor relationship.
- Experience and proven ability in the use of:

- Microsoft Word
- Excel
- Proven ability to deliver quality customer service both in-house and to clients
- Proven ability to work to tight timetables and resolve issues in a dynamic event environment

**Essential Personal Qualities**
- Possess a positive attitude and be consistently reliable, conscientious and proactive
- Demonstrate an ability to work effectively in a team environment
- Proficient knowledge and ability to use the full Suite of Microsoft Products
- Excellent presentation
- Attention to detail
- Ability to prioritise and effectively manage multiple activities
- Ability to think and work under pressure in a dynamic event environment
- Preparedness to work flexible hours including weekends, public holidays and evenings
- Willingness to participate in IT training
- Possess excellent client and customer service skills
- Be experienced in staffing management
- Demonstrate an appreciation of compliance in Human Resources, Employee Relations, Occupational Health & Safety and Equal Employment Opportunities issues
- Possess strong leadership skills
- Demonstrate excellent communication skills, both written and oral.

Pay: £13.00 per hour

**Benefits**:

- Casual dress
- Free parking
- On-site parking
- Transport links

Schedule:

- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person