Royal Navy

3 weeks ago

Edinburgh, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 258073**Salary**:

- £22,220**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Navy**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Edinburgh, Scotland, EH7 4HU : Glasgow, Scotland, G12 8SUAbout the job

**Job summary**:
Are you a keen and detailed individual who strives to deliver quality? Do you have the ability to learn and adapt, provide administrative solutions and ideas to assist business operations and would you relish the prospect of working alongside military, civilian and contractor partners for the benefit of The Universities Department, where Diversity and Inclusivity is actively and positively embedded? Then you are just the person we are looking for

Britannia Royal Naval College (BRNC) is the head office for the Universities Department and provides support to over 1000 personnel based across the country. The department supports 16 University Royal Naval Units (URNUs) and the Sponsored Undergraduates (Medics, Dentists, Bursars, STEM Undergraduates).

The Regional Unit Administration Officer (RUAO) forms a pivotal part of the URNUs to deliver administrative care to the University Undergraduates at each region. The RUAO has functional authority over all URNU Officer Cadets. The role is to act as a point of continuity in liaison with external agencies to include affiliates, Naval Regional Command Headquarters, other University service Units, Alumni, and the Military Education Committee (MEC) associated with the unit.

There are 16 URNUs across the country, which are split within four regions. The RUAO role will be to provide administrative support for two URNUs within a region. The qualifying applicant will be responsible to the host Coxswain (Coxn) for carrying out the administrative activities in pursuance of the URNU Mission Statement. The Coxn reports directly to the Commanding Officer (CO) of the unit. This position will support the Glasgow and Edinburgh based URNU's. The position is currently located in Edinburgh.

The post holder should be capable of supporting units virtually. There may be a requirement for travel within the role.

The role is advertised at 37 hours per week.

**Job description**:
The RUAO will provide general administrative duties to the COs/Coxswains of each region, which will include but not limited to:

- To be the regional/unit SME on the Universities Administration System (UAS).
- Collaborate and co-ordinate with the Coxns with JPA Pay uploads, reconciliations, and EPC returns.
- Act as Unit Data Protection / Information Management Officer.
- Support unit continuity by co-ordinating CO and Coxn handovers.
- Act as the unit office clerk for all staff and members, utilising the UAS and JPA where appropriate, including collaborating closely with HQ to co-ordinate transfers between units.
- Book Travel for Unit Activities and raise Budget Control Forms for all crown expenditure and Expenses.
- Support the unit staff in the maintenance of effective lines of communication with unit members, staff, affiliates and alumni.
- Maintain the Unit Diary.
- Assist in the organisation of unit functions and events.
- Be responsible for the management of unit stationery.
- Conduct other administrative duties as directed by the Unit Coxn or Unit CO.
- Maintain an understanding of the Royal Navy working practices to collaborate closely and effectively with other organisations within the Naval Service.
- Monitor and perform such logistic checks and controls as required by current regulations.
- Provide administrative and financial advice and support to departmental members, sometimes this will be out of hours and require travel to other MOD sites.

**Person specification**:
Essential:

- IT Literate (minimum MS Office and use of networked systems)

Desirable:

- Ex Armed Forces regular or, have knowledge and experience working for the Armed Forces.
- Familiar with using data storage and collection tools.
- Experience working in an administrative role.
- Knowledge of JPA desirable.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Communicating and Influencing
- Working Together
- Seeing the Big Picture
- Managing a Quality Service
- Leadership
- Communicating and Influencing
- Working Together

**Benefits**:
As a Civil Servant working for Navy command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work-life balance. Other Benefit for Navy Command Civil servants include:

- 25 days paid annual leave to 30 days upon c

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