Parish Secretary

You will be responsible for the proactive general administration support to the parish of Our Lady and St Philip Neri, Gateshead and St Anne, Winlaton.

**Duties and Responsibilities**
- Welcome and support visitors to the presbytery
- Support the Parish Finance Committees to maintain effective systems:

- Pay invoices and other expenditure and file all related documents
- Maintain book-keeping records on a weekly basis
- Update the Online Parish Accounting System (OPAS)
- Liaise with suppliers, contractors and the rental company for parish properties on behalf of the committees
- Support and liaise with the Parish Gift Aid Organisers
- Provide regular finance reports for the Committees
- Full management of the bookings for the hire and use of the parish facilities
- Prepare, copy and distribute the parish bulletins
- Liaise with undertakers
- Provide general administration including typing, production of publicity materials, newsletters and Mass booklets as required
- Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy Record the minutes of Parish Council and Finance meetings as required
- Respond to enquiries for certificates of baptism etc Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
- Support the Parish Health and Safety Reps by maintaining a schedule of Health and Safety inspections
- Order and distribute parish resources
- Undertake other reasonable duties by request of the Parish Priest.

**What skills and experience do you need to apply?**
- A good level of general education, including GCSE A*-C, L5+ in English and Maths or equivalent
- A good grasp of English grammar, accuracy and a high level of attention to detail
- Strong experience in general office management and administrative procedures
- Excellent and up-to-date IT skills
- Excellent customer service skills with experience of dealing with sensitive situations
- A professional approach with excellent interpersonal skills with the ability to develop good working relationships
- Good organisational skills and excellent planning skills
- Experience of co-ordinating diaries and people in a work environment
- Ability to work with complete confidentiality and integrity, adhering to all internal procedures
- A sense of humour
- To be self-motivated with a good sense of responsibility with the ability to work independently with minimum supervision
- Be conscientious and loyal to the aims and objectives of the Diocese, always having regard to its Catholic character

28 days annual leave plus bank holidays (pro rata 187 hours), pension, free onsite parking, cycle to work scheme, health and wellbeing support, flexible working may be available.

**Job Types**: Part-time, Permanent

Pay: £17,400.00 per year

Expected hours: 26 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Gateshead

Application deadline: 21/05/2024