Commercial Administrator

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
**JOB PURPOSE**

**KEY RESULT AREAS**
- Support with effective commercial contract management including:

- Contract variation management
- Support with the production of quality estimates
- Support quality reporting and review of data sources and data extraction

**Qualifications**:
**Competency**

Qualifications & Managerial Experience
- Relevant experience to deliver effective commercial management processes and financial reporting
- 3-5 years’ experience with demonstrated ability to perform commercial functions.
- CMI Level 3 or equivalent qualification (or working towards)
- Data analysis, problem solving / decision making skills.
- Strong interpersonal, written and verbal communication skills.

Technical Skills
- Proficient in MS Office and ERP systems
- Proficient in customer management systems as required

Behaviours
- Influencing
- Negotiation
- Ability to develop effective working relationships with internal and external stakeholders
- Proactive
- Good communicator
- Self-motivated and ability to work with little supervision
- Diplomatic
- Ability to prioritise effectively
- Adheres to deadlines
- Customer care
- Attention to detail
- Team work

Additional Information
**RESPONSIBILITIES & DUTIES**
- Implement pre and post Contract commercial management services.
- Undertake relevant Commercial Management duties in conformance with Policies and Procedures in a timely and effective manner.
- Support in the production of commercial data including estimates, quotes, Cost of Work Done for relevant reporting cycles.
- Compiles relevant periodic financial reports in support of the Contracts and Claims Manager.
- Meet with the customer, internal or external at planned and adhoc meetings.
- Follow processes to effectively manage warranty issues.
- Operating the internal MRP system to assist with Commercial processes.
- Expediting Orders and updating end users and ensuring that sales invoices are generated in a timely manner.
- Review with Finance on invoice and ledger activities
- Involvement in the month end financial processes, producing aged debtors report and escalating outstanding debts.

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk Assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses
- Additional responsibilities as identified for Managers in PRO/S/G/015

**DIMENSIONS**
- EMEA Region

**KEY WORKING RELATIONSHIPS**
- Customer
- After sales function
- Internal
- Operations
- Engineering
- Commercial Department
- Finance Department
- Safety Department
- Quality Department
- Stores Manager / stores staff