Finance Assistant

5 months ago

Fareham, United Kingdom J&B Hopkins Full time

At Hopkins, our purpose it to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people. Who never settle for "just average".

**In a nutshell**:
As we continue to grow our network and expand our team across the south of the UK. With hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.
This role provides a great opportunity to gain a valued experience, whilst being able to have a significant impact on multiple projects, and to also work in a variety of environments which will give you a fantastic view of how the M&E industry operates.

**Day to day**:
This role provides the opportunity to be part of something that will last for generations. You will be part of a team that helps design and consult on multiple projects across our business. From residential care villages, to hotels and ground breaking innovative client projects, you will be involved throughout the process.

Our team consists of eight experienced members who bring their expertise from the construction industry. We prioritise creating a friendly and inviting environment while emphasising employee flexibility and work-life balance. As we undergo a significant system transition, this role holds a vital position in driving and facilitating this change. While the role starts with transactional responsibilities, it also offers a pathway to contribute to process design and improvement, reflecting our commitment to growth and innovation.

This is a Fixed Term Contract 6 - 12 months (expectation is 6 months)

This will often include the following activities.
- Setting up new sub-contractor accounts, carrying out all necessary checks and verifications.
- Monitor and request sub-contractor insurance renewal documents.
- Arrange and renew sub-contractor self billing agreements.
- Processing of sub-contract invoices, including weekly sub-contract invoices and certificates.
- Liaising with the Quantity Surveyor and the sub-contractor should there be any anomalies and/or queries.
- Assist the Accounts Manager with Suggested Payments Reports and BACS payments as and when required.
- Liaise with Payroll with regard starters and leavers.
- Process expenses twice a month on the 15th and 30th.
Enter data record of expenses on the relevant month per staff member. Reconcile and resolve any disputed items timeously.

**About you**:
We are looking for a diverse range of applicants who have a real passion for the M&E industry, perhaps wanting to change careers or kick start their journey with us as one of the largest M&E business in the area.

Here are some of the qualities we are looking for in the right person to join our team:

- Innovative and adaptable to use existing systems and support potential new systems implementations
- Team Player
- Deadline driven whilst maintaining high levels of accuracy.
- Excellent written and oral Communication
- Previous experience in a similar role
- Intermediate Excel level essential; Powerpoint preferable
- Expreince of Sage 200 preferred but not essential.

If this sounds like you, and you would like to be on this exciting journey, we would love to hear from you

**Be yourself**:

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