Executive Assistant

1 week ago

Slough, United Kingdom John Crane Full time

At our John Crane office in Slough, we're seeking a proactive and experienced Executive Assistant to provide comprehensive support to two Vice Presidents within our organisation.

As an Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our VP's offices. You will be responsible for managing their busy schedules, coordinating meetings and appointments, and handling a wide range of administrative tasks with accuracy and attention to detail. This is a dynamic and fast-paced role that requires excellent organisational skills and the ability to work independently in a hybrid working environment.

**Duties & Responsibilities (not limited to)**
- Proactively manage complex calendars and schedules for two Vice Presidents, including arranging meetings, appointments, and conference calls.
- Coordinate detailed travel arrangements, including booking flights, hotels, transportation, and visas, while optimising for cost efficiency and traveller preferences.
- Prepare and submit expense reports in a timely manner, ensuring compliance with company policies and procedures.
- Assist with the preparation of reports, presentations, and other documents, maintaining a high level of accuracy and professionalism.
- Act as a point of contact and liaison between the VP's office and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
- Maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
- Handle high level office calls and visitors.

**The Individual**
- Ideally at least 3 years’ experience in a similar role,, supporting senior executives in a fast-paced environment.
- High level of accuracy and attention to detail, with a commitment to delivering high-quality work.
- Strong communication skills, both written and verbal.
- Ability to interact professionally with individuals at all levels of the organisation.
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
- Ability to work independently and take initiative, while also collaborating effectively as part of a team.

**Diversity & Inclusion**

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

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