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Administration Coordinator

4 months ago

Aberdeen, United Kingdom Aberdeen for a Fairer World and Montgomery Education Centre Full time

**About AFW/MDEC**

AFW/MDEC is a long established small charity based in Aberdeen who support schools and communities in Aberdeen City, Aberdeenshire, Moray, Orkney and Shetland. We promote education and action in relation to; Climate, Global Citizenship, Learning for Sustainability, Children’s Rights, Fair and ethical trade, Equality/Diversity and Environmental issues - you can learn more about us _here_

Our priorities are to
- Promote Global Citizenship Education in schools across our area
- Work with others in our community to promote the Sustainable Development Goals
- Operate as an ethical and sustainable charity

**About the role**

We are looking for an individual to support and coordinate our administration. This will involve using spreadsheets to record our activities, maintaining records of spending and travel, ordering resources and coordinating our communications.

The post is initially offered on a part-time, fixed-term basis through to 31st March 2024. Depending on future finance there may be an opportunity later in the year to extend both the hours available and the scope of the role.

The coordinator will work closely with our Global Learning Advisor to support the delivery of our 3 priorities noted above. They should be able to work as part of a small and busy team and take a lead on their areas of responsibility.

Most of the role could be undertaken from home although it could also be done from our office in the centre of Aberdeen. If looking to do the job remotely there would be the requirement to have access to reliable wi-fi and mobile phone signal and to meet occasionally, monthly, in person at our office.

AFW/MDEC actively supports and promotes equality and diversity, in line with the Equality Act 2010, in all aspects of its work including recruitment.

**Coordinator responsibilities include but are not limited to**:

- Maintaining, monitoring and further developing our systems for recording activities
- Supporting the collation and initial analysis of reports to our funders
- Maintaining databases/spreadsheets on which our reports are based and ensuring we retain evidence for auditing purposes
- Working closely with our Chair and Treasurer on the administration associated with all financial matters including: finance paperwork (eg invoices, receipts etc), procurement, timesheets and expenses
- Administration and coordination of our office in Victoria Street and the resources therein and liaison with trustees and/or landlord over any issues
- Implementing and further developing our communications and social media strategy and posting on and updating our website, twitter and facebook pages
- Contributing to the production of reports to our Governance Committee in areas of finance, reporting, communication administration and coordination
- Maintaining positive and professional relationships with internal and external partners, in particular with colleagues from other DECs, NESCAN and Local Authorities
- Undertaking further training as required in order to fulfil and develop/enhance the duties required of the role
- Demonstrating a commitment to the values, priorities, policies and practices of AFW/MDEC
- Representing AFW/MDEC at relevant meetings and events
- Undertaking other reasonable duties as required to support and enhance our vision and aims

**The recruitment process**:
Closing date: Noon on Thursday, 20th April 2023

Interviews: Week of Monday, 1st May 2023

Proposed start: Week of Monday, 29th May 2023

**Job Types**: Part-time, Fixed term contract
Contract length: 10 months
Part-time hours: 10 per week

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Work from home

Ability to commute/relocate:

- Aberdeen, Aberdeen City: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 20/04/2023