Executive Assistant

1 month ago

London, United Kingdom Office Angels Full time

Our client is looking for Executive Assistant, with experience of working within a similar role and will be responsible for providing EA support to senior leadership team and will have the pleasure of working within a high profile organisation, diverse team,busy environment. Experience in managing conflicting diaries, working with senior stakeholders and enjoys working within a fast-paced office environment

**JOB TITLE**: Executive Assistant

**JOB TYPE**: Part-time, Temporary

**SALARY**: £16 - £22 Per hour

**HOURS**: Flexible

**DURATION**:Until March 2023

**LOCATION**: Victoria

**Responsibilities/Duties**
- act as 'front of house' for wider Executive Team; undertaking activities such as filtering telephone calls, receiving documents, correspondence and messages, and responsible for ensuring information is forwarded to the appropriate Manager in an efficientand timely manner.
- To be responsible for the wider Executive Team's diary including arranging complex travel arrangements, scheduling of reoccurring routine meetings, planning and preparations of events and arranging the catering facilities as required.
- To produce/prepare documentation for the wider Executive Team in a variety of formats including Word, Excel, PDF, PowerPoint and other reports including confidential material.
- Provide a professional, supportive and customer-oriented service to support wider Executive Team; acting as the first point of contact for visitors.
- To assist with the preparation of documentation for Board papers, working closely with the Company Secretary and Executive Team as required.
- Maintain an accurate and efficient electronic and paper filing system and be responsible for records management including archiving whilst improving paperless working by scanning to the HFL sharepoint system.
- Raise invoices and purchase orders when necessary.
- Arrange room bookings, organise hospitality and order stationery supplies, as required.
- Be responsible for ensuring that agendas/papers are prepared sufficiently in advance for meetings and that minutes are accurate. Responsible for the dissemination of information either in advance or after the meeting and for following up actions directlywith those who have been assigned actions, to ensure that agreed next steps are carried out in a timely manner.

**Skills and Experience**
- Experience of working as an Executive Assistant or Senior PA
- Experience of using Microsoft office products including sharepoint
- Experience of working across a number of members of a senior team
- Experience of working with teams to gain their trust and cooperation to achieve results
- Experience of using computer spreadsheets and IT systems
- Experience of working effectively to tight deadlines
- Experience of identifying problems and finding solutions working with others to implement change and improvement
- Strong attention to detail
- Ability to multitask and undertake a range of activities meeting deadlines as required.
- Able to work accurately and efficiently and to manage a heavy workload
- Able to plan and organise own work in order to deliver an excellent service
- Able to set up and run a number of administrative systems
- A methodical and accurate approach to the work
- Able to communicate effectively and to write clearly and concisely

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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