Receptionist

2 weeks ago

London, United Kingdom Carter Jonas Full time

**Receptionist**:
We are currently seeking an experienced Receptionist who will act as the face of the business and ensure the smooth running of all aspects of the front of house at our head office in London. The post holder will provide support with the completion of a variety tasks including answering telephone calls and enquiries, meeting arrangements, managing the post and health and safety and assisting the office manager with event planning and in house catering.
- Location
- London Chapel Place
- Division
- Business Services
- Function
- Administration
- Contract Type
- Permanent
- Working Hours
- Full Time
- Ref No
- 1748

**MAIN TASKS**:
Main responsibilities of the role include:

- Greet all incoming guests ensuring all visitors to Carter Jonas have a pleasant experience
- Operate the reception switchboard in a warm, confident and cheerful manner, and to redirect calls to most appropriate person efficiently
- Ensuring that the reception area is kept in a pristine condition at all times as well as the meeting rooms
- Maintain MS Outlook calendar for booking/organising eight conference rooms and making sure all are in good shape pre/post meetings
- Liaising with the office manager on a daily basis to plan and confirm meeting room catering requirements
- Providing refreshments for guests and big meetings (Tea, Coffee & Water)
- Support the Office Manager with event planning and invoicing.
- Liaise with the Office Manager for set up of all VC/IT equipment including any other resource requirements
- Provide office support in handling all mailing and courier packages, incoming and outgoing and making sure all delivery notes have been signed off & logged
- Any other duties of an associated/similar nature

**WHAT WILL IT TAKE TO BE SUCCESSFUL?**

Experience in a similar role is desirable, a professional telephone manner, exceptional customer services and good communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed. Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi-task. Proficiency in Microsoft Word, Excel and PowerPoint & Outlook. A strong team player with good interpersonal skills and effective Time Management Skills.

**WHY CHOOSE US**:
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

**ABOUT US**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 900 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

**OUR VALUES**:

- Approachable - We treat every relationship with respect, integrity, and warmth
- Effective - We do what we say we will, we do it well and we are accountable
- Ambitious - We are ambitious for our clients and for our firm

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