Catering Clerk

Key results from the job holder As a member of the site Catering team you will undertake a wide range of clerical duties to support the service as directed by the Managers Planning and Organisational Duties Completion of databases & spreadsheets for recording and generating orders & production lists. Accuracy when recording information, Carry out the typing of memos letters and reports for managers promptly and accurately. General photocopying, scanning, faxing, printing labels etc Receives and opens incoming mail, sorts and posts outgoing mail at the end of the working day Manage bookings for functions and records in diary, produces weekly function list and raises invoices to debtors in respect of buffet work. Use of Oracle systems for checking invoices & Delivery notes Establish and maintain effective and efficient filing systems.

Maintain general records regarding, vending, sickness/absence, functions etc. To update the intranet menu on a daily basis. Maintains stationery stock and requisitions replacements Plans and arranges meetings for Managers. Any other general clerical duties as directed Communications and Key Working Relationships Receives incoming calls for managers and Departments from external and internal contacts, takes messages and appropriate action.

Contacts & liaises with suppliers as requested by managers. Liaise with wards on numbers required and convey messages on behalf of the Manager if there are problems regarding meal service delivery. Liaise with colleagues, external suppliers, finance and users of services as directed by managers. Compliance with Trust and Local procedures.

Responsibility for Finance Maintains stationery stock and requisitions replacements Input financial data accurately and in a timely manner, follow SFIs Bring discrepancies to the attention of the Management Safe use of equipment and stocks Compliance with Trust and Local procedures Responsibility for Human Resources Demonstrate own duties to new starters Attend courses as directed, ensure compliance with mandatory training Compliance with Trust and Local procedures Complete timesheet or work record Responsibility for Health & Safety Responsible for ensuring own safety at work Report any equipment defects to Supervisors/Managers May be expected to enter kitchen areas and follow Food Safety protocols Reports accidents at work and defects with machinery and buildings Compliance Trust and Local procedures