Team Secretery

Job role - Team Secretary (based in London) 2 days WFH per week
Salary - £30,000 -£35,000
Summary: Working within the secretarial team to support both the claims and underwriting teams, comprised mainly of qualified Lawyers and/or Mariners and Underwriters. The aim of the role is to provide proactive, flexible and professional secretarial supportto the teams.
Duties & Responsibilities:

- Assisting with reporting and management information
- Diary management for the teams
- Creating travel plans and booking and coordinating all travel including hotel arrangements (for business and training purposes)
- Assisting with the arrangements of events and entertainment (UK and global)
- Booking meeting rooms (including refreshments) and sending meeting invitations
- Meeting and greeting visitors as required
- Assisting with the production of presentations and other materials
- Supporting the team on projects and initiatives
- Collating and processing expenses on the expenses system (TMXM)
- Updating CRM and other databases
- Recording or tracking absence as necessary
- Taking meeting or Committee minutes as required
Person Specification:

- Highly motivated, approachable and enthusiastic individual
- Positive attitude
- Ability to plan ahead and anticipate the needs/requirements of the teams
- Good communicator
- Team player
- Exceptional organisational skills