Secretary (21 Hours)

4 months ago

Billericay, United Kingdom Primary Care Careers Full time

**About the Role**:
The Billericay Medical Practice has a fantastic opportunity for a secretary to join their team on a part-time basis, working 21 hours per week.

The post-holder will provide general secretarial support to the practice manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work.

**Job responsibilities include**:

- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the practice manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records/PPA claim.
- To file patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- To maintain adequate supplies of office stationery.
- To receive and dispatch mail.
- To assist in the summarising of patient medical records.
- To be part of the sifting and summarising team sorting/sifting the workflow of all correspondence through the practice to clinicians, to include coding of records.

If you are an experienced secretary looking for a new and exciting challenge, then we would love to hear from you.

All applicants should have the following skills and experience:

- Strong audio and copy typing skills;
- Administrative experience and good organisation skills;
- Proficiency in the MS Office package, as well as excellent general IT skills and ideally experience of working with a clinical system;
- Ability to 'think on your feet';
- Excellent communication skills and a friendly approach;
- Understanding of the need to maintain confidentiality and data security, at all times;
- Ability to multi-task and to work accurately under pressure; Ability to work as part of a team, as well as being comfortable working independently.**About Us**:
The Billericay Medical Practice has a list size of 12,500 patients. We are a paperless practice who use SystmOne clinical system. We are a high achieving QOF practice and pride ourselves on the excellent patient care that we provide.

Our clinical team is comprised of 4 partners, 3 salaried GPs, 1 GP registrar, 2 nurse practitioners, 3 practice nurses and 2 HCAs.

**Disclosure and Barring Service Check

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