Commercial Administrator

2 weeks ago

Iver, United Kingdom Fragrance Wholesaler Full time

If you want to join a fast paced organisation with an ambition to grow, then we would love to hear from you. We are still a young company, and this allows us to be agile and fast paced. We are looking for people who are passionate about the job they do and want to be a part of our success and continued growth in the years to come.

Affinity Fragrances Ltd is a leading wholesaler of designer fragrance, cosmetics and haircare based in the United Kingdom. Founded in 2016 the company has grown rapidly, expanding its product range and the fabulous team that support us. As an organisation we want to ensure our customers receive only the best in customer service so are looking for people who are keen to deliver the high standard that we pride ourselves on.

We are in search of a strong Commercial Administrator who is commercially focused to take on variety of tasks across the business.

**Main tasks include**:
Building relationships with other departments to ensure constant communication and efficiency

Developing a comprehensive understanding of the fragrance supply chain

Be proactive in managing own development - identifying potential areas for improvement and seeking the necessary tools to maximise learning potential

General office administration duties
- SALES support_
- Sales order processing in a timely fashion ready for dispatch
- Check data accuracy on orders and invoices
- Check profitability on sales orders
- Develop monthly and daily sales reports
- Organise sales orders and communicate effectively with operations team
- Communicate customer feedback on timely and accurate basis.
- Maintain the monthly sales tracker
- Opening new client accounts on the system as necessary
- Sending out invoices to customers
- Basic sales analysis on Excel/Sage
- Dealing with correspondence and phone calls
- Liaising with staff, suppliers, and clients
- Preparation for tenders by using Sage/Excel
- Purchasing support_
- Assisting the buying team to achieve maximum efficiency.
- PO management from point of raising and sending with terms of conditions, through to delivery of goods.
- Maintaining live purchase order breakdowns through liaising with suppliers.
- Accurately and efficiently pulling data and running various reports to assist with purchasing analysis using Excel.
- Assisting with monitoring shipments and deliveries through daily PO review meeting with Buyer and Junior Buyer
- Sending out all relevant documents to suppliers
- Build relationships with suppliers to ensure a constant flow of communication
- Build an understanding of stock list and offer analysis to assist the team

**The ideal person should have**

Previous experience in B2B Sales administration role or similar

Good Microsoft Office skills (i.e. proficient in Excel)

Proficient numerical and analytical skills

A fair understanding of the sales cycle

Passionate and highly motivated

Reliable and good eye for detail

Strong communication skills both written and verbal

Ability to work under pressure to multiple deadlines

Great ability to work as part of a fast-paced team

Strong and confident communication skills

Flexible and adaptable approach to work

**Salary**: £26,000.00-£29,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking
- Referral programme

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Iver: reliably commute or plan to relocate before starting work (required)

**Experience**:

- B2B Sales Administration: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: Comm Admin

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