Su Communities, Events and Media Sales Lead
2 weeks ago
**Recruiter-** Liverpool Hope Students Union
**Location**-Hope Park, Liverpool L16 9JD
**Hours**:
- Hours of Work: Full-time, (35 hours per week) predominantly 9am - 5pm. However, working outside of these hours is required on occasion, particularly during term-time, and there is the opportunity for flexible TOIL arrangements by pre-agreement with the Line Manager.
**Contract**:
**Salary**:
- £25,285 plus pension (equivalent to Grade 5 on Liverpool Hope University pay scale)
**Reports to**:
- Union Development Manager
Role Profile
- Act as Secretary to the Board and Committees, involving the drafting of
agendas, collating, and circulating papers and preparing minutes and
matters arising.
- To book rooms as necessary for events and / or meetings.
- Organise conference bookings, travel and accommodation.
- Day to day liaison with the Board and members of the Committees.
- Assist with scheduling the annual calendar to include all Union events in
particular the Board and Committee meetings.
- To complete all administration tasks relating to Sports and Societies, such as booking travel, managing finances for societies and organising fixtures and kit orders for sports teams.
- To oversee the running of sports teams and societies and reviewing these on an annual basis.
- To register numerous team sheets, weekly scores and confirm sports
fixtures for all teams in a timely fashion using a bespoke BUCS Play sports admin system.
- To manage the usage of the website to update membership of sports and society members, including the setting up of new teams and societies.
- Responsibility for updating records with the Charity Commission and
various organisational information on the website.
- Type letters, memos, Board Reports, schedules, etc., and follow up
responses if required.
- Perform general office administration tasks as and when required to meet the needs of the department - e.g. filing, photocopying, dealing with telephone calls.
- To oversee the relationship with Native and work together to manage the Media Sales function.
- To manage the Sports and Societies Awards evening within the agreed budget.
- To manage the SU Society Showcase event and liaise with all creative societies to ensure this is a success.
- To be responsible for managing two mailboxes, responding and signposting appropriately. One is student facing and one is answering or forwarding general queries from a wide range of stakeholders from Trustees to vendors / exhibitors and other organisations that we collaborate with.
- Actively contribute to the activities of the Union and support fellow
members of the team as directed.
- Provide other appropriate ad hoc duties, and administrative support for
other departments, as and when required.
**Interviews to take place on 7 June 2023**
**Job Types**: Full-time, Permanent
**Salary**: From £25,285.00 per year
**Benefits**:
- Company pension
- Flexitime
- Sick pay
Schedule:
- Flexitime
- Holidays
- Monday to Friday
COVID-19 considerations:
Guidelines are being reviewed on a regular basis as to whether facemasks are required when walking around campus.
Ability to commute/relocate:
- Liverpool, L16 9JD: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
Work Location: In person
Application deadline: 30/05/2023
Expected start date: 19/06/2023
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